Personal Assistant (German)

Are you ready to take your skills to the next level by supporting an inspiring leader?

This is your chance to work closely with a visionary CEO who has spent decades building successful IT company in Germany. Beyond her professional achievements, she is a devoted mother, supportive wife, and loving daughter. Known for her open-mindedness and passion, she seamlessly blends professional excellence with personal warmth

Requirements

• Languages: German B2+ and English B2+
• 3+ years of success as a Personal, Executive, or Business Assistant
• Ability to provide a «helicopter view» of multiple ongoing projects
• Superb time management, confidentiality, and proactive mindset
• Skilled in managing travel logistics, including flight arrangements
• Expertise in using global hotel and apartment booking platforms
• Stress-resistant with a strong «get things done» approach
• Skillful typing, note-taking, and recordkeeping abilities
• Discretion, diplomacy, and a problem-solving mindset
• Exceptional verbal and written communication skills
• Multitasking and prioritization superpowers

Nice-to-have

• Ability to anticipate needs and create convenient life
• Positive attitude, coupled with an appreciation for art, cuisine and travel
• Mastery of office tools: Outlook, Microsoft Office, Notion, Asana, AI tools
• Passion for personal growth and well-being
• Understanding of business etiquette

Personality

• This role might be an ideal fit for ESTJ, ESFJ, ISFJ, INFJ, ISTJ, or ISFP— those who excel at organizing and supporting others, find fulfillment in creating harmony in both professional and personal settings
• You’re a natural caretaker who loves to make things easier for others
• You understand people, knowing when to listen and when to act
• You find order in chaos, with a razor-sharp eye for detail
• You thrive in fast-paced, ever-changing environments
• You express yourself with clarity and precision

Responsibilities

• Seamless and all-encompassing support—gracefully managing different tasks, allowing CEO to navigate her dynamic life with ease and focus on making an even greater impact
• Act as the key point of contact between CEO, employees, partners, and clients
• Organize personal tasks: medical appointments, training, kids' activities, household chores, booking, etc.
• Coordinate with other departments and external contacts via email, Teams, and messengers
• Ensure CEO’s participation in meetings, with concise minutes and follow-ups
• Run meetings with clients and contractors, acting as the CEO’s representative
• Manage CEO’s ever-changing Calendar and ensuring key priorities are met
• Prioritize and organize incoming information accurately and efficiently
• Manage incoming inquiries on LinkedIn, replying when necessary
• Organize travel arrangements and creating detailed itineraries
• Draft emails, presentations, and reports on behalf of CEO

We offer

• Base salary: €1200 — €1700 + Bonuses for project milestones
• Bureaucracy-free environment where your input truly matters
• Possibility to develop yourself in project management across various domains such as Business Development, Education, Production, Grants, and IT/AI, with potential transition into a Project Manager role
• Opportunities to attend industry events, conferences and seminars
• A network-style culture that makes communication easy and direct
• Ample opportunities for personal and professional growth
• Paid vacation (20 days) and paid weekends and holidays
• Fun, memorable corporate events and activities
• Work-from-home opportunity
• 100% paid sick leave

About the company: German-based IT firm specializing in SaaS products and automation solutions. With over two decades of leadership experience, we proudly support a diverse portfolio of companies. Our culture is built on creativity, freedom, and a flat organizational structure that empowers everyone. We value each of our talents and give them maximum freedom regarding ideas and creativity, which is the driving force of our company. Our mission is to unlock the potential of businesses worldwide through the synergy of technology and human resources

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