Translator & Administrative Assistant

LLC "VisionFund Ukraine" was established in November 2023 to provide financial services to small and medium-sized businesses and contribute to Ukraine’s economic recovery.

LLC "VisionFund Ukraine" offers entrepreneurs financial services in lending to promote financial inclusion and economic revitalization, particularly in rural areas. Through lending, the company aims to support entrepreneurs who lack access to financing for their businesses due to current operational challenges, such as business relocation, working capital shortages, lack of necessary equipment or raw materials, and other financial constraints.

VisionFund Ukraine is looking for a Translator & Administrative Assistant to support communication and administrative processes within our organization. The ideal candidate will be fluent in English, Ukrainian, providing written translations and simultaneous interpretation for meetings and official documents. This role also involves managing document workflows, coordinating meetings, travel, and visitor arrangements, and liaising with external partners and regulatory bodies.

If you have strong organizational and language skills and want to contribute to a meaningful mission, apply now!

Main Responsibilities:

Document Management

• Prepare agreements, contracts, reports, official letters etc. as needed;
• Arrange official documentation such as invitation letters for visas and set up and maintain a filing system for all official documentation (e.g. company registration);
• Develop and implement electronic filing systems and reorganize existing files for appropriate access;
• Maintain paper records in proper order for easy access and retrieval;
• Gather, enter, and/or update data to maintain electronic administration records and databases, as appropriate;
• Establishing and maintain physical files and records for the office to ensure compliance with audit requirements;
• Create materials for company presentations, ensuring accuracy, clarity, and visual appeal; 

Written Translation

• Provide written translating services for English into Ukrainian, and from Ukrainian into English;
• Translation may include materials such as, but not limited to technical documents and publications, policy documents, legal documents, and marketing materials;
• Check and edit to detect and correct errors;
• Check and verify accuracy of draft translations;
• Editing translations for publication;
• Translations must be 'fit for purpose', meaning it is most suitable for its intended use;
• Ensure all interpretation and translation work is clear and accurate;
• Liaise with requester of services/ subject expert to clarify anything and ensure translation is done as per requester's expectations;

Simultaneous Interpretation

• Provide simultaneous interpreting services for English into Ukrainian, and from Ukrainian into English;
• Ensure reasonable and valid requests are acted upon in an efficient and timely manner, using best practice procedures;
• Strive to attain the highest levels of excellence in the delivery of services;
• Ensure all interpretation and translation work is clear and accurate;

Office Administrative Coordination

• Support the smooth setting up of operations;
• Provide administrative support to the management team;
• Identify opportunities for process improvements, communicate ideas to management, and actively participate in creating suitable systems and processes;

Meeting and Event Coordination

• Coordinate schedules for training, performance evaluations, interviews, partner meetings, inspections and any other requests from supervisor;
• Distribute meeting agendas, minutes, and follow-up materials;
• Arrange meetings and organize corporate events, and arrange staff/visitor travel and accommodation;

  Requirements:

• University degree including advanced studies in English (or fluency attained through experience)
• At least 1 year of experience working in an administration coordination position 
• experience of managing document workflows
• Good written and oral communication skills in two languages (English, Ukrainian languages)
• Strong interpersonal communication skills to interact with all levels of staff and management as well as external inspectors
• Excellent organizational skills and multi-tasking skills
• managing document workflows
• Attention to detail
• Analytical and problem-solving skills with a proactive ‘can-do’ attitude

We offer You:

• Competitive compensation package;
• Official employment terms (contractual / in compliance with labor laws);
• Modern office located in central Kyiv;
• Health insurance coverage;
• Opportunity to work in a global organization.

 Please note that the company reserves the right not to provide feedback to candidates who do not meet these requirements