Personal assistant

For Country Head of ING Bank Ukraine, we are looking for a Personal Assistant, who will be responsible for a variety of organization, coordination and management duties related to assisting the Country Head in the day-to-day management.

MAIN ACTIVITIES: 

• Providing administrative assistance such as composing and editing letters, documents, emails, and ensuring a follow-up with those that require answers, responses, and written replies, preparing presentations or materials
• Calendar and diary arrangements and management of the Country Head.
• Supporting SPOC function with regulator (NBU) in terms of proper and on time provision of the requested data, responses to the NBU requests
• Communication with the NBU curator, gathering internally the information about the corporate event and submission to the NBU
• Implementation of personal assignments of the Country Manager of the company.
• Organization of business trips (hotel booking, trip booking, relevant paperwork arrangements with regard to the business trip, schedule of meetings) for CH and ExCom members
• Preparation of the business trip reports and expenses based on collected receipts for CH and the MB Members.
• Cooperation with travel agency for arranging hotel/tickets booking for Bank employees,
• Support of communication functions: ING's website – maintaining up-to-date content (news, financial statements, legal & compliance documentation) on the local website and updating ING global website.
• Drafting communications within charity initiatives of the local Charity Committee, local and global events, becoming part of WB EMEA Communication Team.
• Maintaining registers of orders
• Supporting Administrative Function of Management Board and Tariff Committee Meetings (Secretary of Committees)
• Supporting the ExCom meetings
• Support the arrangement of the Townhalls (including the preparation of the information packs), all staff events and visits of the guests from the head office. 

Location: Kyiv, Ukraine

Status: Full time position

Desired Skills & Experience

JOB  REQUIREMENTS: 

• Higher education in Finance/Economics/Banking field.
• 2 to 5 years of experience working in an international environment; experience in the financial sector is an advantage.
• Strong communication and writing skills.
• Be able to work on multiple tasks with changing priorities.
• Communication, flexibility, punctuality, systematicity and discipline, and business etiquette.
• Compliance with non-disclosure of confidential information.
• Excellent time management skills.
• Advanced Excel and PowerPoint knowledge; other presentation or spreadsheet software knowledge is welcomed.
• Fluent in Ukrainian and English (verbal and written), other languages are preferable but not must.

DESIRED PERSONAL COMPETENCE: 

• Being a step or two ahead of your head (over any priority)
• Personal accountability, reliability, good self-organization, prioritization
• Proactivity
• Team player