Coordination and Administrative Officer

The Coordination and Administrative Officer will report to the Head of National Security Component. As part of the Operations Department, the Coordination and Administrative Officer will contribute to the efficient and effective completion of relevant tasks.

Duties and Responsibilities

The Coordination and Administrative Officer will be required, in accordance with the EUAM Ukraine Mandate, Code of Conduct and the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, Serving in Ukraine, to perform the following tasks:

• Provide day-to-day administrative and logistical support to National Security Component staff and consultants and other EUAM actors when needed;
• Contribute to internal operational meetings with regard to administrative and coordination matters;
• Perform verbal and written interpretation/translation from Ukrainian and/or English and vice versa during meetings, events, and possible Duty Trips;
• Provide language assistance to the Component staff and participate in discussions with the Ukrainian authorities; 
• Participate in preparation, implementation and follow up of project activities and project documentation;
• Provide support in developing, planning and organizing meetings and events with local authorities, stakeholders and international organisations;
• Draft, review and translate work product (e.g. documents, presentation, notes, meeting minutes, etc) when needed;
• Work at short notice and following an irregular working schedule;
• Maintain, develop, and file documents and recorded data in appropriate databases, spreadsheets and all data-related files;
• Deal with information with confidentiality and discretion;
• Perform any other related tasks as requested by the Line Manager.

Qualifications and experience

Eligibility criteria:

• Enjoy full civil rights and have no criminal records; 
• Citizenship of Ukraine and/or holding permanent resident and work permits according to Ukrainian laws;
• Successful completion of a full course of university studies attested by a Bachelor’s degree in Interpretation / Translation, English Language and Literature, Linguistics, Humanities and Social Sciences Public Administration, Political Science, International Relations, Law, Diplomacy or a closely related field of study (Bachelor’s degree is a requirement);
• After having obtained the university degree, at least five (5) years of relevant and proven full-time professional experience in the private and/or public sector.

Essential criteria:

• Be physically fit to perform the duties relating to the post including duty travel internally in Ukraine and abroad;
• Professional fluency in English and Ukrainian languages, both oral and written;
• Excellent communication skills of English and Ukrainian;
• Very good knowledge and experience of Office Suite Package;
• Experience in positions requiring analytical and organisational skills, with a service- and project-oriented approach.

Additional advantageous assets:

• Professional experience in a European Union (EU) and/or International environment;  
• Experience of working in an intercultural environment, with respect of diversity;

Personality assets:

• Have strong sense of initiative, responsibility and autonomy; 
• Ability to build productive and cooperative working relationships with other mission members;
• Ability to deal helpfully and courteously with people, including outside contacts;
• Ability to write and communicate in a clear and concise manner;
• Ability to prioritise tasks and to deliver high-quality work in a timely manner, even under pressure;
• Ability to perform on-call and irregular working schedule if required.

to apply - https://www.euam-ukraine.eu/our-mission/vacancies/