Administrative Manager (Diia.City United)
We are a recruitment agency talentC from the Genesis ecosystem. For over 11 years, our team has been helping scale leading businesses in Ukraine and worldwide by finding and hiring specialists from Trainees to C-level positions.
Our partner, Diia.City United, is a business association of product tech companies that are residents of Diia.City. The members of the association are building a thriving ecosystem to drive the global expansion of Ukrainian tech businesses.
The Diia.City United community includes industry leaders such as Ajax, Genesis, MacPaw, Monobank, Netpeak, Roosh, as well as a wide range of other tech companies — from large enterprises to startups.
They are looking for an experienced Administrative Assistant with at least Upper-Intermediate English proficiency and strong project management skills. This role will be essential in supporting the growth of the business association.
Responsibilities:
- Provide comprehensive administrative support to the team.
- Develop and maintain task trackers and schedules for the C-level team.
- Coordinate travel arrangements for the C-level team.
- Develop and maintain project schedules, ensuring timely task completion and prioritization based on urgency.
- Take meeting notes (internal and external) and convert them into actionable tasks.
- Manage the office hot desk phone and handle client/partner communication on administrative matters.
- Track and report on time, expenses, and project statuses.
- Prepare and edit correspondence, reports, and presentations.
- Oversee office operations in a coworking space.
- Coordinate procurement and vendor selection processes.
- Organize internal events.
- Use tools like Slack, Google Drive/Docs, Worksection, ERP, and others to manage tasks, communications, and document sharing.
Requirements:
- Higher education.
- Upper-Intermediate English and native Ukrainian proficiency.
- Strong interpersonal and communication skills.
- At least 3 years of experience as an Executive Assistant in professional services or nonprofit organizations, or as a Project Manager in a scaling startup.
- Proficiency in MS Word, Excel, PowerPoint, Zoom/Teams/Meet, Google tools, and AI-assisted programs.
- Key qualities: attention to detail, strong communication, and presentation skills.
- Reporting: Directly to the CEO and functionally to the COO.
By joining the team, you will:
- Contribute to shaping Ukraine’s tech ecosystem and driving innovation nationwide.
- Work alongside industry leaders and policymakers to create meaningful change.
- Thrive in a dynamic, collaborative environment with growth opportunities.
- Be part of a mission to position Ukraine as a global leader in tech and software development.
Send your CV and cover letter outlining your interest in the role and relevant experience.
