C-Level Executive Assistant (Business or IT background)

At Ost Networks, we are at the forefront of innovation, merging finance and technology to empower individuals and businesses. 

Currently, we are seeking a dynamic and tech–savvy C–Level Executive Assistant with a strong background in Business, IT, or a tech–related field (in the future, COO) to support our executive team in achieving business objectives. 

This role requires a minimum of 3 years of experience supporting senior leadership (C–suite Executives) as an Executive Assistant or relevant experience as an IT Business Analyst or IT Project Manager, IT Business Development Manager, ideally within an IT or FinTech company. 

Job Description 

As a key sole assistant of our executive team, committed to excellence, you will support C–suite executives’ routine and key business and marketing initiatives, contributing to the company’s success.

A Few Words about the Ideal Candidate

A highly motivated, results–oriented & business–minded person with excellent communication (English — B1+ and higher, Russian — fluent) and interpersonal skills. Adept at managing communications, translating the executives’ vision into operational strategies, prioritizing the assignments, eager to challenge themselves in business and marketing processes including and willing to take on more responsibility in a growing global company.

Busy professional? In a Hurry? Get the Quick Overview & Essentials from the Vacancy Gist:

Core Job Responsibilities: 

• Maximizing the C–suite executives’ time by providing high–level executive support. 
• Assisting with the development & implementation of business and marketing strategies.
• Making research and business outreach.
• Nurturing and maintaining relationships with key stakeholders.
• Leading negotiations on C–suite’s behalf. 
• Escalating, managing & reporting critical issues with transparency.

Core Hard Skills:

Language Proficiency:

• English — Intermediate (B1) is essential, Upper intermediate (B2) is highly desirable.
• Russian — fluent/native or C2 level.
• Proficiency in Microsoft Office Suite or G Suite.
• Project Management Software proficiency: Jira / ClickUp, or Adobe Workfront will be a plus. 

Experience and Background We Are Looking For: 

• Essential Qualifications: Minimum 3 years of experience as an Executive Assistant supporting C–suite executives (alternatively, experience as a Business Analyst, Project Manager, Business Development Manager within an IT or tech company.
• Desired Experience: Experience within the IT or FinTech industry. 
• Educational backgrounds & degrees: Business Administration, Computer Science, Information Technology, International Business, Marketing and Management, Finance, International Management and Leadership, Strategic Finance and Business Analytics. BA is required, MBA will be preferred.

Job Details: 

• Work policy: Remote, home-office job, full-time.
• Schedule: 5–day workweek (Plugged in from Mon. to Fri) with a flex start time between 9:00 AM and 10:00 AM & core working hours between 6:00 PM and 7:00 PM. Available via WhatsApp & Telegram after the core business hours (for urgent questions only). 
• Weekend: Unplugged on Sat. & Sun.
• IT–&–FinTech–minded team of professionals ready to share the knowledge with you.

Base Pay & Compensation: 

• Base pay: starting at 36900 UAH and up to 50000 UAH (depends on experience and skills).
• Performance-based bonuses.
• 13th Salary (bonus for commitment and achievements): Available after successful completion of 12 months of full-time employment.
• Reimbursement for relevant courses in business management, international business, IT, and marketing (subject to approval by Senior Executives).

Holiday & Time Off Policy: 

• Paid annual vacation: 20 business days (available after 11 months of employment, allocated as 10 days/2 weeks and 10 days/2 weeks).
• Paid Time Off in 2025: Easter holidays: 18.04.2025 (Fri.) & 21.04.2025 (Mon.), Christmas & New Year’s Holidays: 24.12.2025 (Wed.) —26.12.2025 (Fri.) and 31.12.2025 (Wed.) — 02.01.2026 (Fri.). 
• Special Holiday Bonus: May be awarded two additional non-breakable holiday days during the festive season (December 24th, 2025 — January 2nd, 2026) as a bonus for dedication, commitment, & high achievements.
• Additional Time Off: 1 Friday off per month available after 3 months of employment (upon request).
• Additional Time Off (Upcoming): Two Fridays off per month (on the 1st and 3rd Fridays or the 2nd and 4th Fridays) will be unlocked for significant achievements after 12 months of employment. 

Inspired by Tech? Join a Team Redefining FinTech. Let’s Connect & Finnect.

If you are interested in this role, have the relevant experience, background and skills we are looking for, we would love to hear from you! Kindly submit a Cover Letter and your resume (email, Telegram or WhatsApp with a country code will be also appreciated). 


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Want to learn everything about this role? Then, dive deeper & explore everything.

Full description 

Few Words about Our Ideal Candidate:

• A results–oriented & responsible person with a dynamic approach.
• Brilliant Solo Performer & Perfect Team Player.
• Tech–Savvy with a deep understanding of digital technologies & their applications. 
• Business–minded: Passionate about & eager to challenge themselves in modern business and marketing processes, and willing to take on more responsibility in a growing global company.
• A digital native with 1000% Googling skills when searching for info.
• Adept in fast & efficient online research & analytics.
• AI–Savvy: advanced user of Chat GPT 4o, Gemini, and other AI tools.
• Possesses strong negotiations skills, a high level of professionalism, confidentiality, and discretion.
• Dedicated to go ‘above and beyond’ when running tasks.

Core Job Responsibilities: 

• Providing high–level executive support, including project management, research and analysis, analytics, report writing, document drafting, and communication management for executive–led business initiatives.
• Supporting the execution of key business and marketing strategies.
• Making research and business outreach on behalf of CEO, CTO, COO.
• Nurturing and maintaining relationships with key stakeholders (potential & existing partners, investors, clients, niche influencers), addressing their inquiries, concerns, and escalations by initiating phone calls, virtual meetings, video conferences, and negotiations on behalf of the executives.
• Identifying and anticipating potential & key issues, analyzing the problems from scratch and proactively addressing them. 
• Investigating and resolving the issues or complaints by coordinating with internal teams to address technical or service–related problems. 
• Escalating, managing and reporting critical issues with transparency.

Core Hard Skills:

Language Proficiency:

• English — Intermediate (B1) is essential, Upper intermediate (B2) is highly desirable.
• Russian — fluent/native or C2 level.
• Proficiency in Microsoft Office Suite or G Suite.
• Project Management Software proficiency: Jira / ClickUp or Adobe Workfront will be a plus.

Nice to have hard skills:

• Proficiency in data analysis and visualization tools: Excel, Google Sheets.
• Experience with social media management tools: Canva, Hootsuite.
• Basic graphic design skills and experience with relevant software: Adobe Photoshop, Illustrator, Canva (not necessary, but would be a plus).

Soft Skills:

• Exceptional communication & interpersonal skills (written and verbal, ability to express ideas clearly & shortly).
• Unbiased organizational & strong time management: the ability to simultaneously manage multiple assignments and constantly switch between them, prioritize the core tasks, tasks that are essential to complete after the core ones, and meet the deadlines.
• Confidentiality & discretion at the core: maintaining absolute confidentiality regarding sensitive information, adhering to strict compliance and regulatory requirements.
• High emotional intelligence with strong empathy and tact.
• Adaptability and flexibility.
• Advanced problem–solving.
• Digital fluency, tech–savviness & creative thinking.

Experience & Background We Are Looking For: 

• Minimum 3 years of experience as an Executive Assistant supporting C–suite executives within an IT or tech company is required.
• Alternatively, proven 3+ years of experience as an IT Business Analyst or IT Project Manager supporting senior leadership within the IT industry.
• Educational backgrounds & degrees: Business Administration, Computer Science, Information Technology, International Business, Marketing and Management, Finance, International Management and Leadership, Strategic Finance and Business Analytics; BA is required / MA will be preferred / MBA is highly desired. 

Bonus Points (not necessary, but would be a plus):

• FinTech Specific Knowledge: basic experience within the FinTech industry or a strong interest in financial technology.
• Basic understanding of financial concepts: familiarity with financial markets, regulations, and industry terminology.
• Experience in supporting marketing initiatives (IT products/services). 

Job Details: 

• Work policy: Remote, home-office job, full-time.
• Schedule: 5–day workweek (Mon.–Fri.) with a flex start time between 9:00 AM and 10:00 AM & core working hours between 6:00PM and 7:00 PM. Available via WhatsApp & Telegram after the core business hours (for urgent questions only). 
• A tech–savvy approach, synchronous & asynchronous communication, and structured corporate processes.

Base Pay & Compensation: 

• Base pay: starting at 36900 UAH and up to 50000 UAH (depending on experience and skills).
• Performance-based bonuses: may be awarded for exceeding expectations, achieving key objectives, and demonstrating exceptional dedication.
• 13th Salary (bonus for commitment and achievements): Available after successful completion of 12 months of full-time employment.
• Fueling your passion to Growth & Innovation: Powering up opportunities for your professional growth may be available, such as reimbursement for relevant courses in business management, international business, IT, and marketing (subject to approval by Senior Executives).

Holiday & Time Off Policy: 

• Paid annual vacation: 20 business days (available after 11 months of employment, allocated as 10 days/2 weeks and 10 days/2 weeks).
• Paid Time Off in 2025: Easter holidays: 18.04.2025 (Fri.) & 21.04.2025 (Mon.), Christmas & New Year’s Holidays: 24.12.2025 (Wed.) —26.12.2025 (Fri.) and 31.12.2025 (Wed.) — 02.01.2026 (Fri.). 
• Special Holiday Bonus: May be awarded two additional non-breakable holiday days during the festive season (December 24th, 2025 — January 2nd, 2026) as a bonus for dedication, commitment, & high achievements.
• Additional Time Off: 1 Friday off per month available after 3 months of employment (upon request).
• Additional Time Off (Upcoming): Two Fridays off per month (on the 1st and 3rd Fridays or the 2nd and 4th Fridays) will be unlocked for significant achievements after 12 months of employment.
• Birthday Time Off x2 Days: Your Birthday and the following day are days off. 

What Else You Will Get Instead: 

• Great opportunity to be the sole assistant to C–suite executives.
• A tech–savvy, dynamic, IT–minded international team passionate about transforming FinTech and ready to share with you the knowledge. 
• A unique chance to deeply immerse yourself in the core of business management, marketing, and strategic issue resolution. 
• The possibility to unleash your connection–creating & partnership–architecting potential by leading B2B negotiations, and honing your negotiation skills through interactions with partners, representatives, and other key stakeholders.
• Learn from the best. Gain unique insights and grow alongside industry leaders under the guidance of senior management.
• Get the highlights of strategy creation & integration from start to finish: Take initiative in offering innovative solutions, blueprinting the business and marketing strategies, and driving impactful results. 
• Sharpen your business management: Blueprint, discuss, and implement your own ideas and initiatives, take a closer look at how to convert just–coming ideas that feel great to just–right ideas and how to translate them into strategic actions, gain practical experience in project management and execution under the guidance of top–notch professionals.
• Stay Ahead of the Curve: Explore emerging FinTech trends and technologies, positioning yourself at the forefront of business management in a rapidly evolving industry.

From Getting Inspired to Being Hired: The Journey Ahead

• Submit Your Application (the cover letter & resume).
• Hear from Our Team: We’ll review your application and reach out to qualified candidates within 3 business days.
• Initial Interview: Interview with a Talent Acquisition Team.
• Second Interview: Interview with the Hiring Team.
• Welcome Aboard: Receive a Job Offer if you are the ideal fit.
• Onboarding & Beyond: Transition into your new role.
• Day One and Beyond: Your journey and new career start here.

Inspired by Tech? Join a Team Redefining FinTech.

If you are passionate about this role, have the relevant experience, background and skills we are looking for, we would love to hear from you! Kindly submit your application (the Cover letter and resume) by replying to this job opening. 

A Few Notes on Your Application

Before submitting your application, kindly: 

1.       Include your preferred contact information: Provide your phone number, email address, and preferred contact method (Telegram & WhatsApp are preferred communication methods) with your country code.

2.       Structure your work experience clearly: present your work experience in reverse chronological order. Kindly include for each role: the company, dates of employment, and responsibilities. For example: 

Executive Assistant at [Company]: January 2020 — December 2024; 

• Responsibilities included: 
• Assisted the CEO with the implementation of the marketing strategy
• Conducted research and business outreach, B2B communication, 
• Led negotiations with key stakeholders.
• …

Business Analyst at [Company]: August 2016 — January 2020; 

Responsibilities included: 

• ...
• …

3.       Detail your educational background: List your degrees in reverse chronological order:

• Master of Business Administration (MBA), Lauder Business School (Vienna, Austria), 2018.
• Bachelor of Arts (BA) in International Business Administration, Lauder Business School (Vienna, Austria), 2016.

4.       Specify your language proficiency: List all languages you know, have learned, or are currently learning, with their respective proficiency levels (e.g., Native, Fluent, Advanced, Upper Intermediate, Intermediate, Pre–Intermediate, Elementary, Basic, Foundation (Pre–A1) or C2, C1, B2, B1, A2, A1). 

• Ukrainian — Native
• English — Fluent
• Russian — C2
• Montenegrin — B2

Fueled by passion to innovation? Start with sharing your application. Let’s connect & make the real impact.