Administrative Assistant (Defense Tech)
COMPANY OVERVIEW:
JDI Integrations is a US based Service-Disabled Veteran Owned Small Business (SDVOSB) that specialized in supplying US government organizations with physical security solutions, expeditionary site solutions, storage optimization solutions, communication solutions, and general contracting services. The company is committed to providing customers with seamless end-to-end services that include end-user training, product warranties, and technical support services.
JOB DESCRIPTION:
This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for a range of day-to-day administrative duties and will work closely with the Special Projects Team( (security assistance sales, defense tech). For success in this role, the administrative assistant should have strong interpersonal skills, a strategic mindset, and excellent English language abilities.
RESPONSIBILITIES:
- Act as the primary point of contact for internal and external stakeholders, managing communications and inquiries on behalf of the SPT.
- Handle confidential information with utmost discretion and always maintain a high level of professionalism.
- Drafting, proofreading, and editing documents and correspondence.
- Managing database, managing and organizing shared drive documents, and other data-related tasks.
- Create and update reports and documents as needed.
- Providing general administrative support to team members and managers.
- Assisting with onboarding new employees and facilitating training programs.
- Responding to Requests For Quotations (RFQs) and preparing offers for customers.
- Help create invoices, expense reports, and purchase orders.
- Assisting with projects and tasks as assigned by management.
- Conducting research, collecting data, and preparing proposals, presentations, and training materials.
QUALIFICATION
- Bachelor’s degree or higher (degree in Business Administration preferred)
- Prior experience as an Administrative Assistant or similar role
- Ability to manage multiple tasks efficiently and accurately.
- Proficient in Microsoft Office Suite, Google Suite, Teams, Trello, http://Monday.com , and Slack
- Strong organizational skills, time management, and attention to detail
- Experience in project management preferred.
- Basic understanding of accounting and bookkeeping principles
- Strong communication and interpersonal skills
- Possesses the ability to handle confidential information with care.
- Problem-solving skills and adaptability
- Prior experience working with an American company preferred.
- Bonus points for experience with template and form design
- Must have a B2 or higher level of English proficiency.
