Border/IBM Officer

The Border/IBM Officer will report to the Head of IBM Unit. As part of the Operations Department, the Border/IBM Officer will contribute to the efficient and effective running of relevant tasks.

Context

The Operational Department manages and supervises the conduct of Mission activities whilst ensuring proper orientation and operational coherence towards the end state.

Duties and Responsibilities

The Border/IBM Officer will be required, in accordance with the EUAM Ukraine Mandate, Code of Conduct and the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, Serving in Ukraine, to perform the following tasks:

• Collect and analyse information contained in communications and publications received from different sources, including draft laws and SOP’s related to IBM;
• Draft written analysis, reports and presentations;
• Translate written documents from Ukrainian and English languages and vice versa;
• Arrange appointments, meetings with local authorities, stakeholders and international organisations and draft itineraries;
• Provide support in organizing, planning and developing meetings and events; 
• Perform concurrent interpretation between Ukrainian and English languages during meetings; 
• Take notes/minutes from meetings; draft OIF;
• Perform administrative duties, draft e-mails, memos, letters and other requested documents;
• Assist and support the Line Manager in the coordination of projects;
• Carry out office duties and maintain filing systems;
• Maintain, develop and file documents and recorded data in appropriate database, spreadsheets and all data-related files;
• Develop and follow up on the implementation of SBGS related mission project activities including communication with Project Cell and Procurement.
• Handle information with confidentiality and discretion;
• Perform any other related tasks as requested by the Line Manager.

Qualifications and experience

Eligibility criteria:

• Enjoy full civil rights and have no criminal records; 
• Citizenship of Ukraine and/or holding permanent resident and work permits according to Ukrainian laws;
• Successful completion of a full course of university studies attested by a Bachelor’s degree in in Police/Border Guard/Law Enforcement, Public Administration, Political Science, International Relations, Law, Social Sciences or a closely related field of study (Bachelor’s degree is a requirement);
• After having obtained the university degree, at least five (5) years of relevant and proven full-time professional experience in the private/public sector related to Integrated Border Management (IBM).

Essential criteria:

• Be physically fit to perform the duties relating to the post;
• Excellent communication skills of English and Ukrainian;
• Very good knowledge and experience of Office Suite Package;
• Knowledge of Ukrainian Governmental Institutions, structures and governance processes;
• Experience in working within state authority law enforcement organisation(s), preferable with State Border Guard Service;
• Experience in positions requiring organizational skills, with a service approach;
• Experience in compiling reports;
• Experience in project management.

Additional advantageous assets:

• Professional experience in an EU and/or International environment;  
• Experience of working in an intercultural environment, with respect of diversity;
• Experience of change management / organizational reform process would be a significant advantage

Personality assets:

• Have strong sense of initiative, responsibility and autonomy; 
• Maintain the highest levels of confidentiality and discretion when dealing with information;
• Ability to build productive and cooperative working relationships with other staff members;
• Ability to deal helpfully and courteously with people, including outside contacts;
• Ability to prioritize tasks and to deliver high quality of work in a timely manner even under pressure;
• Ability to perform on-call and irregular working schedule if required.

to apply - fill in the application form https://www.euam-ukraine.eu/our-mission/vacancies/