Project Manager, project name: Safe access to equitable and inclusive education in Ukraine, project #: 2023/00948, Donor: ECHO

World Vision International (WVI)—a leading international non-governmental organization—is looking for Project Manager,  project name: Safe access to equitable and inclusive education in Ukraine, project #: 2023/00948, Donor: ECHO.

World Vision’s focus is helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

World Vision is committed to safeguarding children and adult beneficiaries believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation and expects all employees, interns, volunteers and all WV affiliates share the same commitment. WV takes diligent measures to screen out all people who might seek to use WV to harm children or adult beneficiaries, or whose past actions indicate an unacceptable risk of such harm. Therefore, our recruitment policy and procedures include extensive identification checks prior to employment or engagement with WV in order to ensure safeguarding to the fullest extent.

Join a highly motivated team of world-class international and local humanitarian professionals to establish, build, and grow World Vision’s presence in Ukraine. You will work alongside global professionals, improving your knowledge, skills, and abilities in a multinational organization that will prepare you for work in the world’s best-in-class companies in the future.

Requirements 

• University Degree in Social Sciences, Education preferred
• Strong experience in grant management, managing staff, partners and facilitating capacity building 
• Excellent English communication skills (oral and written)
• A high level of diplomacy and networking skills is required.
• Strong capacity building and facilitation skills
• Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina
• Ability to manage work life without supervision
• Ability to work in and contribute to team building environment
• Ability to maintain performance expectations in psychologically stressful environments and physical hardship conditions with limited resources
• Ability to scan the environment and adapt quickly to the needs or come up with suitable options.
• Able to use a computer, with word-processing and spreadsheets, (e.g. Microsoft Office)
• Experience of working with local partners.
• 3-5 years proven experience in emergency programming with at least 2 years of that experience in project management.
• Master’s degree in management or any other related field preferred.

 KEY RESPONSIBILITES

Grant Implementation

• Coordinate with Operations Director, programmes, sector leads, finance, and administration staff to ensure operational systems are in place to support field activities. 
• Timely completion of annual work plans, reports and ensure grant management compliance for the WV project in alignment with donor and WV regulations.
• Engage directly with local partners, local government officials, local communities, donor representatives and other stakeholders in regard to the project  
• Prepare and submit output reports and overall performance progress reports detailing achievements against plans and variance on a regular basis in liaison to programs and Monitoring Evaluation Accountability & Learning (MEAL).
• Take lead in coordination and communication within team members to effectively achieve program objectives
• Establish and maintain effective project management tools for implementation, work plan management, procurement, budget management and spending planning, quality assurance monitoring, beneficiary accountability, and programmatic and financial reporting.
• Develop project Detailed Implementation Plans (DIPs), procurement plans and purchase requisitions for the project.
• Work closely with procurement and logistics teams to make sure project materials are procured and delivered to project sites in a timely manner to meet the project objectives.
• Work with other Technical Advisors, Field Supervisors and Monitoring, Evaluation Accountability and Learning (MEAL) team to ensure timely, high quality project implementation, reviews and oversight.
• Supervise the project officers to ensure timely implementation of activities and attainment of set outputs, expenditure and management of burn rate.
• Work with programs & technical advisors to review the project design and budget revision requests if necessary.
• Actively engage project beneficiaries in the design and implementation of the project.

Staff Supervision and Management:

• Demonstrate World Vision International’s (WVI) core values, vision and mission in all aspects of the role. 
• Recruit, together with People & Culture, technical advisors and all key project staff required for integration with education, protection, Mental Health and Psychosocial Support (MHPSS), or any other relevant technical areas.
• Develop and maintain an adequate human resource plan consistent with WVI & donor policies/requirements in line with local laws and ensure proper technical and operational capacity of staff to manage and implement project initiatives.
• Enhance the capacity of project staff to provide quality implementation of the project by building capacity through off the job, on job trainings and mentorship as well as performance management. The trainings should compromise of Psychological First Aid, Safe-guarding, among others. 
• Conduct continuous & quarterly reviews of staff performance in line with WVI’s performance management system, availing opportunities for staff feedback

Budget Management:

• Work with finance to generate project budgets ensuring that all key areas are adequately budgeted for in order to achieve the set targets/goals.
• Manage grant budget within approved spending levels and ensure accurate and timely financial reports to donors and WVI Support Office.
• Work closely with Finance Manager to ensure grant/project compliance and project expenditures are reasonable, allocable, and prudent and spent in accordance with donor rules and regulations to ensure compliance with external audit. 
• Track project expenditure and reporting.

Monitoring, Reporting, Documentation & Knowledge Management  

• Work closely with MEAL and partners to coordinate joint education assessments.
• Work closely with MEAL to ensure Monitoring and Evaluation frameworks of the projects are in place and used to guide project implementation.
• Develop and maintain effective project quality assurance mechanisms, including monitoring system for tracking of project progress against indicators, activities and key project milestones, reporting, evaluation, and communication systems.
• Conduct routine visits to project sites (both direct and partner implementation sites) for purposes of project support, monitoring ensuring that implementation is per approved DIP.
• Organise and facilitate regular project review meetings with project staff and partners to review progress and quality of activity implementation and ascertain that protocols & guidelines as well as international minimum SPHERE standards as provided are met.
• Submit timely accurate and quality reports that meet donor requirements.
• Submit timely reports to relevant technical cluster.
• Work closely with MEAL and other technical managers to develop tools for monitoring, reporting, documentation and knowledge management, including establishment of standard tools and systems for documentation and information sharing of project progress, best practices, lessons learned and success stories.

Donor and Support Office Relations:

• Submit quality programme reports for donors and other stakeholders to programs within set timelines.
• Actively participate in coordination meetings at both county and national or sub cluster level where key issues related to the project interventions are discussed.
• Support programs with regards to SO engagements on project operational issues during the implementation phase and close out.

Partner Engagement

• Work with the partnering unit, Field Supervisors & technical specialists to identify the right partners to work with in the specific projects.
• Identify capacity gaps amongst partners, draw up a capacity enhancement plan and facilitate their training by relevant units/sectors.
• Maintain open communication with partner agencies, other INGO’s, and other UN agencies and other relevant external partners regarding project initiatives for enhanced coordination in areas of mutual interest.
• Ensure timely coordination with appropriate government entities and key line departments for design and implementation of projects that are aligned to Government response plans.

 Additional Information

• Full-time in office presence
• Official employment according to Ukrainian labour law
• Medical insurance
• WVI Institutional trainings
• Travel up to 25% is likely
• Only candidates with Ukrainian citizenship or authorization to work in Ukraine will be considered
• Submit resume and cover letter IN ENGLISH
• Resumes will be reviewed on a rolling basis and this position may close sooner than anticipated