Medical Project Manager

La Chaine de l’Espoir (CDE) 

La Chaine de l’Espoir is an international Non-Governmental Organization (NGO) founded in 1994. Its mission is to strengthen health systems to give everyone, especially children, the same chances of survival and development. CDE works in 28 countries with a comprehensive approach, focusing on children, mothers and disadvantaged communities.

Since March 2022, La Chaine de l’Espoir has been implementing a project to support the Ukrainian health system to improve medical and surgical care for victims of the war and patients in general, in collaboration with the Ministry of Health (MoH), the Health Cluster co-led by the World Health Organization (WHO), and the health authorities at oblast levels. The initiative is a response to assessments conducted by La Chaine de l’Espoir's medical and biomedical team in coordination with relevant stakeholders.

La Chaine de l’Espoir mainly focused its activities in areas close to the frontline and newly accessible areas (Kharkivska, Dnipropetrovsk, Zaporizka) on the delivery of medical supplies including emergency traumatology kits, medicines and consumables, biomedical equipment (for endoscopy, intensive care, orthopaedics surgeries, radiology, operating theatre...), and war medicine training (more than 1000 health medical and paramedical staff trained)

La Chaine de l’Espoir aims to fill critical gaps at the primary, secondary and tertiary levels of the Ukrainian healthcare system, with a particular focus on improving access to quality healthcare for trauma, cardiology and maternity departments. heart conditions and sexual and reproductive health. La Chaine de l’Espoir’s intervention also aims to promote capacity-building among healthcare professionals regarding the health conditions of children (cardiology), adolescents and women of childbearing age, as well as detection methods and referral processes.

ROLE PURPOSE 

The Medical Project Manager leads the definition, planning, and execution of medical activities and programs aligned with CDE protocols. The role ensures the effective organization, implementation, and evaluation of project objectives while maintaining compliance with organizational and donor guidelines.

1. Project Management

• Define and oversee the project's organizational and operational frameworks, including roles, procedures, decision-making processes, and methodologies, in collaboration with the Surgical Project Advisor and Line Manager.
• Coordinate with partners, local healthcare networks (hospitals, primary healthcare centers, Departments of Health), and donors to align project activities with the sector's needs and context.
• Develop, manage, and monitor general and monthly activity plans and associated financial-economic frameworks, ensuring alignment with donor funding and organizational budgets
• Maintain and organize all project documentation to ensure proper records management throughout the project lifecycle.
• Support the preparation of financial reports and ensure compliance with donor and organizational financial requirements.
• Prepare detailed project reports to update management, donors, and partners on progress and outcomes.
• Conduct field visits and surveys to monitor progress, provide technical support, address challenges, and report critical issues requiring timely resolution.
• Contribute to monitoring and evaluation activities, offering recommendations to enhance future project outcomes.

2. Resource Mobilization and Communication

• Research and identify potential funding opportunities, preparing resource mobilization materials and partnership briefs.
• Collaborate with the Communication Department to provide updates on activities and key achievements

3. Human Resources Management

• Coordinate and supervise the medical team, providing technical guidance to ensure adherence to CDE protocols and national health standards.
• Facilitate knowledge sharing and development to optimize resource use and team expertise.

4. Stakeholder Engagement and Coordination

• Establish and maintain regular communication with the Ministry of Health and other medical field stakeholders at national and regional levels.
• Collect, analyze, and communicate medical data to the Head of Mission to ensure informed decision-making and program monitoring.
• Participate in exploration missions and field assessments to identify health needs and recommend priority actions
  
  5. Health and Safety Management
• Lead initiatives in hygiene, asepsis, and sterilization to prevent healthcare-associated infections.
• Develop and implement health and safety protocols, including preventive measures and emergency response plans, ensuring staff well-being and readiness for medical evacuations if required.

6. Specific Missions

• Conduct needs assessments to define intervention priorities and propose actionable recommendations.
• Contribute to the strategic planning of goals and objectives for project success.

Other Responsibilities

Tasks and responsibilities may be adjusted based on project needs and organizational priorities.

JOB REQUIREMENTS

Education:

• Medical degree or paramedical degree (nurse, midwife)
• A humanitarian or Public Health Master's degree would be a plus

Experiences:

• Minimum 2 years of clinical professional experience after graduation
• Experience in an international NGO in different contexts will be an asset
• Analytical and organizational skills
• Statistical data management
• Mastery of the computer tool required
• Experience in collaborative negotiation with local health authorities and other health actors

Language:

• English written and spoken essential  

GENERAL TERMS AND CONDITIONS

CDE applies a 'zero tolerance' policy with regard to all misconduct affecting the professional credibility of its employees: CDE staff, partners (local or international) and service providers.

Safeguarding & PSEA:

CDE policies ensure the protection of children and vulnerable adults; protection includes any harmful activates that might put vulnerable in risk, sexual exploitation, injuries or any other kind of harm. We expect from our employees to show full commitment to all policies. 

Accountability to CDE Policies: 

CDE Ensures a transparent and fair competitive recruitment process for all applicants. At the same time, CDE expect from new employees to apply “no harm” principles and adhere to CDE policies and regulations in the areas of information confidentiality, Safety & Security, CDE reputation, and data protection. 

Conditions:

• National position, initial contract until September 2025 (8 months) 
• Full time position, based in Ukraine (Kyiv)

Salary: 110,000 UAH (gross salary)