Procurement Associate (pool recruitment)

Together, we build the future UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options. Explore what we offer: https://bit.ly/3fpqivR

Functional Responsibilities:
•Transactional Procurement Support services
•Procurement planning, requisitions and sourcing
•Bidding and tendering processes
•Contract administration
•Team Management
•Knowledge Building and Knowledge Sharing

1. Transactional Procurement Support services
Administers a range of transactional-procurement support activities, ensuring compliance with UNOPS rules, regulations, policies and strategies, including the following:

•Incorporation of necessary steps to embed sustainability in the procurement process.
•Completeness of submissions to the Contract and Property Committees (CPCs).
•Completeness of documentation for preparation/processing of Purchase Orders, Contracts, LTAs or their Amendments.
•Provision of requested research/data on market supply by conducting routine market research to determine sources of supplies, using United Nations Global Market Place, and other external sources;
•Set-up/enhancement and maintenance of the local supplier database, ensuring regular update of data.
•Information databases, all procurement files and records updated and maintained.
•Status reports generated, as required.
•Availability of all supporting documents for audit and review purposes;

2. Procurement planning, requisitions and sourcing
Administratively and technically supports the office’s planning, requisitions/procurement and sourcing support processes, focusing on achievement of the following results:

•Collaboration with projects personnel and Managers in the preparation of their procurement plan, awarding, administering and monitoring of all matters related to procurement for the given geographical area / project activity.
•Ensuring compliance with procurement policies and best practices and is kept abreast of any policy related updates and their implementation. Conveys and explains procurement policies, best practices, rules & regulations to internal clients with clarity.
•Maintenance and update of procurement monitoring processes for projects and provision of feedback on purchase orders to requesting office;
•Provision of proposals to requesting entity on modes for providing goods, works and services, including procurement deadlines for each stage.

Education/Experience/Language requirements

Education:


•Completion of secondary school is required. First University Degree in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, or related areas is desirable, but not required.
•Relevant certification in procurement and supply chain management (CIPS or similar) is a distinct advantage.

Experience:


•A minimum of six (6) years of relevant experience in providing procurement support services in national and/or international public or corporate organizations.
•Supervisory experience of personnel in procurement support services is desirable. Experience in working with a range of stakeholders in developing countries.
•Some experience in UN system organizations is desirable.
•Proficiency in computers and office software packages and experience in handling web-based management systems is required.
•Experience in use of Enterprise systems including OneUNOPS is desirable


Language requirements:

Full working language of English and Ukrainian is required.

This is a local position, it is therefore open to Nationals of Ukraine and to individuals.

Contract type, level and duration

Contract type: ICA
Contract level: Local ICA Support
Contract duration: Open-ended, subject to organizational requirements, avaliability of funds and satisfactory performance

This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Application period: 22-Jan-2025 to 05-Feb-2025.