Фахівець\чиня з фінансового нагляду та відповідності субгрантів \ Subawards Compliance Finance Officer

Будь ласка, надсилайте свої резюме: Subawards Compliance Finance Officer | Mercy Corps Ukraine

About Mercy Corps:

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

The Program/Department Summary:
The Mercy Corps Finance & Compliance Department is responsible for all financial functions in its Ukraine response, including accounting, payments and banking, payroll, budgeting, monetary, financial reporting, and grant financial management and compliance. Mercy Corps currently receives over USD 130 million from international donors to implement its Ukraine response activities. The Mercy Corps Finance & Compliance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary:

Working in the Finance Department under the direction of the Sub-awards Finance & Compliance Manager, the Subawards Compliance Finance Officer is responsible for monitoring partners actual expenditure is in line with the agreed award and works with sub-awardees to review their due diligence and financial reporting, to ensure the projects are being implemented with minimal risk.

Essential Responsibilities

Safeguarding Responsibilities

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Subaward Management

• Responsible for the review of subrecipient budgets and budget narratives for completeness, reasonableness, allowability, allocability and overall cost realism in compliance with MC and donor budget requirements.
• Review pre-award due diligence assessments of prospective subrecipients are conducted in accordance with the Mercy Corps Subaward Financial Management Policy (SFMP) and donor requirements.
• Recommend appropriate risk mitigation measures, including the incorporation of special award conditions, to the subgrant agreement and/or monitoring plan to lessen financial and compliance risks.
• Review sub-award pre-contracting packages for completeness.
• Review sub-award modifications by reviewing partner budget modification templates.
• Develop subrecipient monitoring plans, conduct financial monitoring and prepare financial monitoring visit reports. Conduct partner visits as required by the financial monitoring plan.
• Provide on-going training and support to subrecipients in Mercy Corps subaward financial management procedures and assist in conducting formal subrecipients training workshops and “kick-off” meetings prior to subaward implementation.
• Review subrecipient financial reports for accuracy and completeness and ensure that reports are submitted on time. Working with the Program Team on crosschecking financial and narrative reports.
• Update the sub-awards tracker and filing system on SharePoint.
• Review partner fund requests.
• Ensure timely closeout of sub-award by processing a final reconiciliation.
• Review partner policies and suggest improvements as well as support development of sustainable systems
• Draft guidelines for partner organizational management, specific to each grant

Supervisory responsibility: -
Accountability: Reports Directly To: Sub-awards Finance & Compliance Manager or Senior sub-award officer dependent on current structure.  Works Directly With: Sub-awards & Compliance Team, Country Finance &Compliance Director (and other in-country finance department personnel), other Finance staff, Country Program Team.

Accountability to Beneficiaries/participants

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries/participants and to international standards guiding international relief and development work, while actively engaging beneficiary/participant communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values always and in all in-country venues.

Knowledge & Experience:

• Prior experience in finance, procurement, operations, grants or any organizational field is preferred.
• A university degree in finance, accounting or other fields is preferred
• Basic computer skills in MS Office or MS 365 programs, particularly Excel and Word
• Ability to work effectively with an ethnically diverse team in a sensitive environment.
• Willingness to learn and adapt.
• Good oral and written English skills required.

Success Factors:

The ability to effectively interact with colleagues and partners. A high professional standard and work ethic, with the ability to learn new systems and processes.  This job will offer an opportunity to learn various aspects of the organization, gaining knowledge in several departments, it will allow the candidate to grow and expand their career.

Living Conditions / Environmental Conditions

During the field trips living conditions will be adjusted to the field conditions.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient, and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.   

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

 We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

 We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination based on race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Ethics Policies and values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline ( Відправити резюме ). 

Тільки попередньо відібрані кандидати будуть запрошені на співбесіду.

Ласкаво запрошуємо осіб з інвалідністю та ветеранів відгукнутись на цю посаду.

Mercy Corps створило робоче місце для працевлаштування осіб з інвалідністю та ветеранів, та належні умови праці для цієї вакансії, але це не обмежує коло осіб, які можуть подаватись на цю вакансію.