Facilities Specialist / Junior Office Manager

About NIQ

NielsenIQ is a global measurement and data analytics company that provides the most complete and trusted view available of consumers and markets worldwide. We provide consumer packaged goods manufacturers/fast-moving consumer goods and retailers with accurate, actionable information and insights and a complete picture of the complex and changing marketplace that companies need to innovate and grow. Our approach marries proprietary NielsenIQ data with other data sources to help clients around the world understand what’s happening now, what’s happening next, and how to best act on this knowledge. We like to be in the middle of the action. That’s why you can find us at work in over 90 countries, covering more than 90% of the world’s population. For more information, visit www.niq.com

This position works closely with the General Manager and Cluster Manager, with focus on day to day operations, to ensure full functionality of the workspace to support the Business. This includes ensuring continuous operations for reception, security, maintenance, mail room and janitorial services, and other services as needed to meet the needs of their customers.
 Deal with vendors, build good relationship, manage works / maintenances, manage their invoices, negotiate better prices.

 •Create pleasant work environment for employees
 •Manage reception, answer calls and emails
 •Manage incoming, and outgoing post
 •Manage facility vendors, maintain good relationship
 •Invoice collection and process in internal system
 •Ensure reception, security, mail room, janitorial services are continuously meeting the needs of associates and guests
 •Receive and manage daily requests from associates, engaging landlord maintenance support or other vendors as needed
 •Respond to associate requests in a timely and professional manner
 •Create and maintain service level agreements (SLA’s) with vendors, audit services on a regular basis to ensure service quality is met
 •Obtain vendor price quotations, prepare POs, monitor invoice processing
 •Provide administrative support
 •Liaise with site landlords to ensure that the agreed program for planned building maintenance is implemented and monitored
 •Ensure compliance with local regulations
 •Coordinate with Project Manager(s) to execute renovation and relocation plans
 •Collaborate with CM and site team members

Profile:

 •Bachelor’s degree or combination of relevant education and experience required
 •Experience in facilities is a plus
 •Native in Ukrainian and intermidiate/strong English knowledge, both verbal and written
 •Excellent communication skills (written and verbal)
 •On site role with no hybrid working model

Offer:

 •Flexible working environment
 •Volunteer time off
 •LinkedIn Learning
 •Employee-Assistance-Program (EAP)