Finance Officer

Terre des hommes is looking for a proactive, energetic, and organised Finance Officer, to join its team in Kyiv, Ukraine, to support in the implementation of its projects. If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.

Start date: As soon as possible 

Contract: 6 months (with possibility of extension), local, full-time Employment Contract.

Probation  period: 3 months

Remuneration package: Attractive salary, private health insurance and life insurance against accidents

Location: Kyiv, Ukraine 

Deadline for applications: Recruitment will be ongoing until position is occupied

WHAT WE DO, IN EUROPE AND UKRAINE

Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for children and youth, especially those most exposed to risks, making an impact with innovative and sustainable solutions. Active in more than 30 countries, Tdh works with its own teams and/or local and international partners to develop and implement field projects which significantly improve the daily lives of over four million children and members of their communities every year, with a focus on mother and child health, migration, and access to justice for children. 

In Europe, Tdh strives to ensure the full realisation of children’s rights, equally and without discrimination. We are present in Albania, Kosovo, Moldova, Romania, Ukraine, Hungary, and Greece, while together with partners, we reach children in other 14 European countries. 

Tdh started operations in Ukraine in 2015 and operated until February 2022 through 2 operational offices in Mariupol and Sievierodonetsk, while maintaining a coordination/representation office in Kyiv. Following the Invasion of Ukraine by the Russian Federation Army, the Tdh team has relocated in Ivano Frankivsk, where it started operations for the area of West Ukraine, which is the first operational base for the response to the current humanitarian crisis. The organization is aiming to operate in the Kyiv and surrounding areas and potentially in East Ukraine. We are providing various services to children, youth and their families in the conflict affected area, with a strong focus on psychosocial support.

For more information, please check https://www.tdh.org, https://tdh ukraine.org www.facebook.com/TdhUkraine/

ROLE DESCRIPTION 

The Finance Officer, in coordination and cooperation with the supporting staff, and under the direct supervision of the Finance Manager, is responsible for the execution of financial and accounting tasks in order to meet legislative requirements and support operations at the delegation. S/he has the direct access to the confidential information, such as financial reports and data, budget of the delegation, bank statements, and the responsibility for accurate the maintenance of the office’s records. A professional sense of security, confidentiality, and proper representation is paramount to the job profile.

Key responsibilities:

Budget management

• Ensure that all approved grants budgets are entered into the accounting system SAGA promptly.
• Ensure the Financial Management Tool is followed correctly in the Accounting and Documentation support.
• Support on the Donor Follow Up tool for the Tdh Staff

Financial management (cash/bank/accounting)

• Check the compliance of all supporting documents, prepare the payment and working request (PWAR) and submit for the necessary approval.
• Manage the advances and ensure their correct registration in the accounting system.
• Check all invoices/receipts sent by the suppliers before any payment and ensure the quality of all vouchers according to the donors, internal and national regulations. Support the registration of invoices in BAF for better tracking.
• Prepare and maintain up-to-date and accurate accounting system ensuring the daily data entry in SAGA cash book referring to BAF transactions. Prepare any reallocation if required and do changes in accounting based on the HQ comments.
• Review that all the electronic and original paper documentation support of all the payments done, from Human Resources, Procurement, Logistics, Programs and Administration, are maintain a transparent financial tracking and filing system and ensure that all necessary original documents are correctly archived for a minimum of 10 years.
• Manage day-to-day accounting functions, bank and balance sheet accounts reconciliations, prepare the monthly closing, compare balances in double accounting BAF and SAGA.
• Ensure proper financial management.
• Support and review the Sub Implementing partners documentation support, making sure it is following their and Tdh internal procedures.
• Prepare the documentation support to deliver to the Implementing Partners for the Financial Reports.
• Follow up and monitoring that the Administrative and Human Resources Documentation are being recorded properly.
• Controlling the health insurance allocations is done properly by staff and projects.

Internal/external control systems

• Coordinate with the BAF Programmer any update or corrections to the system.
• Support the Tdh Staff on the proper use of BAF.
• Prepare and support all internal and external financial audits in collaboration with the LAF, the Country Delegate and the program team.
• Keep the financial documentation ready for any internal or external audit.
• Ensure compliance with internal guidelines regarding the risk of theft, armed robbery, corruption, embezzlement, errors and losses. Commit to respect TDH Risk Management Policies including Child Protection and Safeguarding policy, Anti-theft Fraud and Corruption Policy and Whistle Blowing Policy. Report any breach observed in the framework of these policies during his/her professional activities both as regards the proven or suspected offence and preventive breach.

Reporting

• Ensure timely submission of financial reports (monthly closure and annual closure) to HQ like for example the Monthly Closure

Personnel management / team management

• Participate in regular meetings with the teams and within the delegation.
• Support the members of the admin and finance team in the follow up and implementation of current admin and financial regulations and procedures (Country Profile Form\ Financial Module\ General Module, Logistic Module).
• Ensure that the TDH Finance Module is properly applied by all the program and support team.
• Participate to the project Cycle Management process.

YOUR PROFILE

Education / Qualifications: Bachelor’s Degree in Accounting, Finance or related is preferred.

Experience:

• Minimum of 1 year of previous experience in accounting and finances, ideally in non-governmental organization setup;
• Knowledge of generally accepted accounting, budgeting, budget monitoring and general ledger skills;
• Ability to respond to inquiries independently and follow-up on requests in an efficient manner. Manage high volume of work flow efficiently with minimal supervision;
• Ability to handle financial and quantitative information with accuracy and precision;
• Resourceful in gathering, verifying and analyzing financial data. Ability to interpret financial information and reports;
• Strong organizational, planning, prioritizing and administrative skills; ability to self-direct in a fast-paced, multi-task environment;
• Credible finance professional with strong interpersonal skills and ability to build effective relationships at all levels of the organization
• Ability to work collaboratively and productively within a multidiscipline and multicultural environment.
• Desire track record of work with donors (SwS, SDC; UN; etc.) and completion of audits, as an asset;
• High degree of confidentially.

Languages: Communicative oral and written skills in English and local language

IT Knowledges: Proficiency with Microsoft Office Suite, particularly Excel and experience working with an automated accounting and finance software.

Child Safeguarding Policy:

To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.

GDPR compliance:

By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose.

All staff involved in recruitment and selection are aware that data protection rules apply, and that personal information will be treated confidentially. According to our policy, we will keep your application documents for the period of the recruitment only.

Due to an anticipated high number of applications, Tdh is not in a position to respond to every applicant individually. Please note that only short-listed candidates will be contacted for the first interview.

Qualified applicants are encouraged to submit their application (CV and motivation in English).