Assistant & Information Management Officer – Kyiv – 868541

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 100 countries and has 18,000 staff worldwide. In 2014, the ICRC expanded its presence in Ukraine. We have over 900 team members working across the county in various professional fields.

About the job 

The ICRC Information Management Unit is excited to invite applications for the position of Assistant & Information Management (IM) Officer in our Kyiv office. In this vital position, you will manage our information management system, ensuring effective records acquisition and adherence to essential Information Security principles and ICRC rules on Personal Data Protection.

As the Assistant & IM Officer, you will be the go-to expert for a suite of standard information management tools, guiding the team on access rights, usage, and workflows. Your role will also involve providing high-level administrative support, ensuring that all official correspondence aligns with ICRC’s standard protocols and visual identity.

Start date: Immediately

Your Tasks and Responsibilities

• Focus on delivering improved information management services by troubleshooting, monitoring, and optimizing digital archiving practices. Provide training and briefings to ensure all team members have the needed knowledge
• Actively participate in implementing various information management projects and tools, facilitating essential changes that enhance our operations
• Organize and streamline internal and external information exchanges to meet ICRC’s needs while adapting to technological advancements
• Oversee the effective use of collaborative tools and databases, ensuring they are utilized efficiently within the organization
• To support effective communication, draft, review, compile, edit, and finalize various documents, including correspondence, presentations, decision-making materials, and meeting minutes
• Recommend strategies that enhance the flow and sharing of information, leveraging available tools to improve accessibility and collaboration
• Share updates on information management practices with staff, ensuring that best practices are understood and implemented throughout the organization
• Assist all users with their information management inquiries while ensuring compliance with established rules and procedures
• Support onboarding new staff by delivering briefings on information management protocols and organizing relevant training sessions
• Foster awareness and adherence to ICRC rules regarding correspondence and protocol among all staff members

What we offer you

• A great team to work with and an organization where you have an impact
• Employment contract according to Ukrainian labor law with flexible working arrangements 
• Competitive salary between UAH 51,000 and 74,000 (gross) before taxation
• Medical insurance for you and your depending family members
• Comprehensive onboarding and learning opportunities
• 20 days of annual paid leave
• Convenient office location in the city center

The ICRC is an equal opportunity employer that prioritizes staff safety and security. We are committed to diversity and inclusion within our workforce and encourage qualified female and male candidates of all backgrounds, including candidates with disabilities to apply for the position. We also value our employees' professional growth and offer a supportive and inclusive work environment. For more information, visit the website http://www.icrc.org/.

About you

To be successful as Assistant & Information Management Officer in the Information Management Unit, you should possess the following qualifications and experiences and have the following characteristics:  

• Ukrainian citizenship or permanent residence permit in Ukraine
• University degree or equivalent training or experience
• Three or more years of experience as an assistant preferably in an international organization or company
• Professional fluency (written and spoken) in English and Ukrainian 
• Advanced computer skills including Microsoft Office suite, SharePoint and others
• Self-motivated with a strong commitment to teamwork and humanitarian principles
• Flexible, enthusiastic, and willing to learn
• Ability to work independently, as well as effectively under supervision
• Ability to organize and prioritize multiple tasks
• Ability to work within a diverse team and establish and maintain good working relations in a multi-ethnic, multi-cultural, and multi-disciplinary environment

Interested? Yes? THEN APPLY!

Please submit your English CV, along with your motivation letter and salary expectations, to the attention of the ICRC People and Culture Team. Please label your CV with your first and last names (First Name LAST NAME). In addition, please complete the compulsory ICRC questionnaire. The questionnaire is available through the following link: https://forms.office.com/e/APw3dvQMHJ. (Click on the link or copy the link into your internet browser.)

Your application will be considered only once you have completed the ICRC questionnaire and uploaded your English CV.

Application deadline:  25 November 2024

Only candidates meeting the abovementioned criteria will be contacted to move forward in the recruitment process.

The ICRC reserves the right to re-issue the vacancy, cancel the recruitment process, offer a position at a lower grade, with an adjusted job description or different duration, or to recruit a candidate who matches the required profile before the deadline.