Finance Manager

Position type and closing date

 Location: Kyiv 

Starting date: as soon as possible

Duration of Contract: 1 year contract with possibility of extension

Work time: 100%, Full time job

The closing date for applications: 

Reporting to the Country Team Leader

LWF World Service

LWF World Service is the internationally recognized humanitarian and development arm of The Lutheran World Federation (LWF). Today, LWF is a widely recognized international organization present in over 20 countries. In response to the crisis in Ukraine, LWF Ukraine has established major humanitarian operation in Kharkiv City/Oblast in the areas of Shelter rehabilitation, Winterization, School shelter rehabilitation, Protection including Mental Health and Psychosocial Support (MHPSS) and Food and NFIs distribution. Previously, LWF Ukraine had extended humanitarian support in Chernihiv Oblast and is now carrying out needs assessment to expand humanitarian support to the affected population in Sumska Oblast. LWF Ukraine aims to support IDPs, returnees and other affected communities in the Kharkiv and Sumska Oblasts. LWF Ukraine coordinates and works closely with the Government of Ukraine, local authorities, the LWF member church, ACT Alliance members, civil society organizations, UN inter-agencies and other relevant actors for effective implementation of the programs.

Purpose of the position

• Assume overall responsibility for managing all aspects of the financial and accounting activities of the LWF World Service Ukraine Country program.
• Ensure that accounting systems are maintained to provide the information required for financial planning, monitoring and reporting for project budgets, ensuring strong internal controls, safeguarding assets, discharging liabilities and legal responsibilities.
• Assume responsibility for the overall supervision, implementation and administration of the program’s financial and administrative functions as outlined in the main duties.
• Her/his direct supervisor is the LWF Ukraine Country Team Leader with technical guidance from the World Service Global Finance Coordinator based in Geneva.

Main duties:

• Management
• Participate actively as a member of the Country Management Team.
• Liaise with prominent institutional donors in-country.
• Support the Country Management Team in the development and elaboration of budget proposals for donors.
• Ensure the submission of high-quality financial reports to internal management, to LWF Geneva and to the donors.
• Under the direction of the LWF Ukraine Team Leader and in coordination with Country Management Team, provides leadership and coordination in the accounting, financial reporting, and budgeting processes of LWF Ukraine to implement, maintain and improve financial management systems, policies, and LWF WS procedures.

     Role Specific Information

• Oversee the preparation of budgets for donors and financial reporting on the approved budgets.
• Ensures that key accounting and financial risks are mitigated through monitoring of appropriate internal control systems.
• Ensures robustness of the financial systems and tools through collaboration with IT and other teams in order to enhance financial processes.
• Prepares all mandatory monthly and yearly accounts as well as the monthly finance and management reports for the Country Team Leader and the head office in Geneva.
• Ensure that accounting policies are in place and that they are consistently applied in accordance with the LWF World Service Finance Manual.
• Prepare separate financial reports for funding agencies in accordance with the terms of the contracts.
• Establish cash flow projections in accordance with procedures and manage the cash flow of the country program to ensure that sufficient funds are always available.
• Ensures compliance with the LWF World Service Operations Manual, including procedures for electronic data storage, backups, and security.
• Provides feedback to LWF World Service head office in Geneva on practical problems in ensuring compliance with LWF Finance, Procurement, and Operations Manuals and provide suggestions for improvements/revisions.
• Liaises with banks, tax authorities, and other financial institutions at the appropriate level.
• Acts as the key contact for the auditors, banks and donors on financial matters and, in consultation with the Team Leader, make available to them all financial records required.
• Ensures financial transaction processing systems are operating efficiently and effectively.
• Ensure that procurement of goods is carried out in accordance with the LWF World Service Procurement Policy, including reviewing and improving systems as needed.
• Assumes responsibility for up-to-date and accurate inventories of all project equipment, including the Asset Register.
• Designs out policies, procedures and document templates for LWF Ukraine country program.
• Provides guidance, support and training in accounting, financial reporting, budgeting as well as compliance.

Other duties

• As may be assigned by the Supervisor.

Required qualifications

• Holder of a recognized certification on Accountancy or a degree in Finance and/or Accountancy.
• Experience in internal controls and Projects Accounting & Reporting.
• Experience in complex budget management cycle.
• Proficient user of accounting software.
• Working experience at a finance management level in humanitarian assistance preferably, non-governmental organizations or not-profit sector.
• Strong leadership, conceptual and analytical skills and organizational management.
• Team-oriented, flexible, and excellent communication skills.

Languages:

• Ukrainian: excellent skills
• English: advanced verbal and written skills

Requirements:

• Strong context monitoring and analytical skills.
• Ability to work under minimal supervision, with multiple deadlines. 
• Ability to work as part of a team and to manage and communicate effectively within the team.
• Ability to learn quickly, take initiative, and be accountable for results.
• Flexibility and creativity in planning and problem solving.
• Flexibility and ability to cope with potentially stressful situations.
• Strong interpersonal and communication skills including good listening skills and ability to give and receive feedback.
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment.
• Willingness to travel around Ukraine in different field locations as needed.

 Core competencies:

• Accountability, sense of responsibility
• Organizational skills
• Respect for diversity
• Organizational Awareness
• Teamwork & Collaboration
• Commitment to Continuous Learning
• Client and Result Orientation

We offer:

• Competitive salary corresponding to the level of experience.
• Good working conditions in an international environment
• Opportunities for professional growth and self-development
• Medical insurance
• 24 days of annual leave

How to apply:

Please send your complete application package (CV, motivation letter) in English to Отправить резюме with the email subject: Finance Manger 

The LWF and its World Service are dedicated to promoting children’s rights and ensuring that children’s welfare and physical security are recognized, safeguarded and protected in accordance with international standards. Child protection is a central and fundamental aspect of LWF’s overall accountability towards affected populations and primary focus groups. Employment is subject to child protection standards including background checks and adherence to the LWF Staff Code of Conduct and the LWF World Service Child Protection Policy.