Procurement Associate (Vendor Management) SC-6

Всесвітня продовольча програма (ВПП ООН) - це гуманітарна організація ООН, яка надає продовольчу допомогу у вигляді грошової допомоги, сертифікатів або продуктів харчування громадам, що постраждали від війни. У своїй діяльності ВПП керується гуманітарними принципами нейтралітету, неупередженості, гуманності та незалежності. Спираючись на пристрасть, відданість та професіоналізм наших 24 000 співробітників по всьому світу, Всесвітня продовольча програма (ВПП) працює в понад 123 країнах і територіях, щоб доставляти життєво необхідну їжу людям, які залишилися переміщеними внаслідок конфлікту та знедоленими внаслідок катастроф. Крім того, ВПП допомагає окремим особам і громадам знайти кардинальні рішення для багатьох проблем, з якими вони стикаються, будуючи краще майбутнє. 

To be considered, you are invited to apply via WFP’s recruitment portal

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. 

•  Vacancy Announcement n°: JR108501
•  Job Title: Procurement Associate (Vendor Management) 
• Type of Contract: Service Contract, SC6
•  Unit / Division: Supply Chain/ WFP Ukraine
•  Duty Station: Kyiv
•  Duration: 12 months (renewable)
•  Closing date: 3 January 2024, midnight (Central European Time)

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

Why work with us?

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world dependent on its huge grain supplies. It is inflicting untold suffering on civilians, displace families, and disrupt supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 5.1 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south do not have reliable access to nutritious food.

WFP uses a flexible mix of food and cash assistance to support communities affected by the war wherever they are. This includes working with local partners to distribute food rations in areas near the frontline and providing cash transfers wherever people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 2.4 billion meals to families displaced and affected by the war, partnering directly with local responders.

• WFP is a 2020 Nobel Peace Prize Laureate.
•  WFP offers a highly inclusive, diverse and multicultural working environment.
•  WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.
•  A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

How can you make a difference?

Under the direct supervision of the Procurement officer, the position(s) will support the Ukraine procurement team to carry out supplier/market assessments and day to day procurement activities.

KEY ACCOUNTABILITIES:

1.Market Assessments and Supplier Identification

• Conduct regular market assessments to identify potential new suppliers and ensure a competitive pool of vendors.
• Engage in targeted outreach to build a more diversified supplier base, particularly in underrepresented categories.
• Identify and recommend potential suppliers by compiling and analyzing relevant data/documents to support selection, ensuring standard processes are followed.

2. Supplier Performance Monitoring

• Regularly review supplier performance and market conditions to anticipate risks such as supplier dependency, geopolitical instability, or supply chain disruptions.
• Provide input for vendor performance evaluations and escalate concerns when necessary.

3.Vendor Development and Capacity Building

• Lead vendor development activities, with a focus on capacity-building initiatives for local suppliers to strengthen their capabilities and align them with WFP requirements.
• Collaborate with suppliers to enhance their understanding of WFP’s procurement standards and requirements.

4. Roster Management

• Prepare and maintain an updated list of suppliers to support the Food Goods and Services Procurement Teams in tendering processes.
• Regularly update the food supplier roster in coordination with the Food Safety and Quality team.
• Update the Goods and Services procurement roster for underrepresented categories to ensure a balanced and comprehensive supplier pool.

5.Due Diligence and Compliance

• Conduct due diligence on potential and existing suppliers by vetting them against the UN sanction list and using platforms like You-Control.
• Ensure adherence to WFP’s policies, ethical standards, and procurement guidelines in all vendor management activities.

6.Supplier Relationship Management

• Facilitate the introduction of new platforms for Supplier Relationship Management (SRM) to current suppliers and onboard new suppliers into WFP systems.
• Serve as a key point of contact for vendor queries and support during onboarding and procurement processes.

7.Data Management and Reporting

• Manage updates and further develop databases and records to ensure accuracy, organization, and availability for reporting and decision-making purposes.
• Prepare regular reports on supplier performance, market trends, and procurement activities to support operational planning and audits.

To join us in saving lives, changing lives, you will have:

Education: Completion of secondary school education. A post-secondary certificate in Procurement or related area. Chartered Institute of Procurement & Supply (CIPS) Certificate Level 2 (or equivalent) is an added advantage.

Experience: Six (06) or more years of progressively responsible relevant work experience in procurement, supply chain, vendor management, or a related field. Post-secondary education can compensate for some years of experience. For example, you will be considered as eligible if you have:

• Three (3) years of work experience in combination with a Master’s Degree;
• Four (4) years of work experience in combination with a Bachelor’s Degree.

Knowledge & Skills: Experience in market analysis and vendor development is highly desirable.

Language: Fluency (level C) in both in English and Ukrainian languages.

Before you apply...

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

We aim to achieve parity and inclusion in our teams in Ukraine. WFP encourages female candidates and people with disabilities to apply.

WFP is committed to an accessible, inclusive recruitment process. Please contact us at  Отправить резюме to advise us of any disability related reasonable accommodation or accessibility requests you may have. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

How do you apply

To be considered, you are invited to apply via WFP’s recruitment portal.

CV and cover letter must be submitted in English language.

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.