HR Officer

Triangle of Generation Humanitaire (TGH)

It is an international non-governmental organization (NGO) developing and implementing emergency, post-emergency and development programs since 1994. The programs belong to the field of water supply, hygiene and sanitation, civil construction (housing), food security, rural development (livelihood), social, educational and protection. TGH's dedicated teams work in 11 countries in Europe, Asia, Africa and the Middle East.

TGH in Ukraine:

TGH has been operating in Ukraine since June 2016. Starting in Kramatorsk to support the most vulnerable populations affected by the conflict in the Donbas region, TGH continued to provide assistance to war survivors from February 2022 to October 2024, through four operational bases in Dnipro, Vinnytsia, Cherkasy, and Lviv, delivering humanitarian aid through Protection activities (Case Management, Legal Aid and PSS) and Basic Needs (MPCA, Shelter, WASH).

From October 2024 TGH established its coordination office in Kyiv and has been focusing on Protection and Shelter in the Eastern region, supporting people in need in the Kharkiv Oblast, Donetsk Oblast (GCA) and Zaporizhzhia Oblast from its operational base in Dnipro, through direct and indirect implementation. As a global nexus specialist, in parallel, TGH is also aiming to scale up its recovery/ resilience program in the Central/ Western regions.

General objective of the position:

Under the direct supervision of the HR Manager, the HR Officer supports the mission in Human Resources and Administrative issues of TGH coordination office and projects in Ukraine.

Responsibilities & Duties:

Responsibility 1: Human Resource Management

• Ensure that all HR policies are understood and respected by all staff; contribute to their improvement;
• Ensure that all HR folders are completed and updated;
• Make sure that all staff evaluation is timely conducted and staff contract is timely amended when needed
• Assist HR Manager and Country Director in any HR related issues
• Ensure that all HR policies are understood and respected by all staff
• Ensure that all necessary updates on HR policies/system/manual are made on time

Responsibility 2: Recruitment

• Manage full-cycle recruitment: preparation of job description, advertising, receiving applications, shortlisting, scheduling interviews and appointing staff.
• Provide Hiring Managers with support at all stages of the recruitment process efficiently.
• Manage the HR orientation & Induction for all new staff.
• Ensure all recruitment processes are transparent, efficient and under TGH policies.

Responsibility 3: Administrative

• Prepare working contracts, addendums, work certificates, etc.
• Assist staff in writing paid leaves requests, resignation requests, etc.; prepare documents for business trips; sign orders with staff.
• Collect information regarding all Ukrainian laws and regulation, including tax, social security, visa, residency etc., and share with the HR Manager/Country Director.
• Assist Finance and Accountancy in preparing necessary documents for the procedures required for the tax office, social security office, residency office, donors, ministry of interior etc.
• Keep up to date the HR DATA file with all relevant information Ensure that all HR folders are completed and updated
• Perform translation tasks as required.

Job Requirements:

• At least 2 years' experience working in a similar position
• Proven experience in HR and administrative management
• Experience of working with Non-Governmental Organizations would be a plus
• Flexible approach to manage and prioritize a high workload and multiple tasks with tight deadlines
• Confident & proficient in the use of MS Office
• Good social skills to establish strong working relationships with colleagues
• Fluent in written and spoken Ukrainian.
• English level — Intermediate and above.

What we offer:

• Competitive salary
• Fixed-term employment contract
• Official employment
• Medical insurance for an employee + partner + kids
• Paid learning opportunities

Please note: the applications will be considered on a rolling basis and only shortlisted candidates will be contacted for further steps.