Monitoring and evaluation Officer

Monitoring and evaluation Officer

The Lutheran World Federation

Position Title: Monitoring and evaluation Officer

Position type: National

Number of Positions: 1

Reports to: Program Coordinator

Duty Station:  Kharkiv, Ukraine

The closing date for applications:  ASAP

LWF World Service is the internationally recognized humanitarian and development arm of The Lutheran World Federation (LWF). LWF is a widely recognized international organization present in more than 25 countries. In response to the crisis in Ukraine, LWF Ukraine has established humanitarian operation in Kharkiv and Chernihiv oblasts in the areas of Shelter rehabilitation, Winterization, Education/school rehabilitation, Protection including Mental Health and Psychosocial Support (MHPSS), Multipurpose Cash Assistance and Livelihoods since 2022. LWF Ukraine aims to support internally displaced persons and other affected communities in the Kharkiv, Chernihiv, and Sumy oblasts.

LWF Ukraine coordinates and works closely with the Government of Ukraine, local authorities, the LWF member church, ACT Alliance members, civil society organizations, UN agencies and other relevant actors. 

Overall objective

This PMER Officer position is responsible for ensuring effective application of various internal controls and monitoring functions in LWF Ukraine. Moreover, the position shall ensure quality programming, projects, program and organizational monitoring of outcomes and impact, credible data collection and management, and quality reporting based on continuous learning. This is strategically placed directly reporting to the Program Coordinator when position is filled.

 Specific objectives

• To ensure appropriate tools and processes are applied for effective planning and implementation.
• To ensure quality and effective monitoring and evaluation of program/projects’ impacts.
• To ensure that the LWF Ukraine has credible data collection and management, effective internal learning and knowledge management approaches, and quality reporting system in place. 

Key duties and responsibilities 

Planning

• Guide LWF Ukraine and partner teams in high quality need assessment, and analysis to inform program and project designs and drive continual improvement across the programs and projects.
• Contribute to the preparation of Theory of Change or logical frameworks and M&E plans of the programs/ projects.
• Ensure quality of the data and information on the projects/programs in Activity Info.
• Lead the preparation of LWF Ukraine’s Country Annual Plan (CAP)/Country Annual Target (CAT).
• Lead the development of GESI-responsive PMER plans and strategies for the CAP/CAT and for the projects, and ensure the implementation of the strategies and plans as well as estimating resources for M&E activities. 

Monitoring, evaluation and reporting

• Lead in the development and implementation of processes, methodologies and tools to ensure credible data collection and management, and high-quality reports.
• Develop and implement M&E strategies (framework and tools), to ensure quality and consistent data and information is available on program/ projects performance and impact.
• Provide technical leadership to ensure the overall quality of LWF Ukraine and partner teams field data collection exercises, data management, and analysis.
• Perform/coordinate program quality assurance activities such as data quality audits/reviews, periodic program reviews, field monitoring and evaluations.
• Ensure that all projects and program are compliant with internal reporting requirements, including Activity Info. 
• Prepare consolidated progress reports for project management including identification of problems, causes of potential bottlenecks in project implementation, and providing specific recommendations to Country Management Team.
• Check that monitoring data are discussed in the appropriate forum timely in terms of negative implications for future actions. Explore gaps and challenges of result-based monitoring, evaluation and reporting of project activities including documentation and sharing among staff;
• Share information with program teams and lead the delivery of knowledge sharing events and processes, focusing on learning and continual improvement.
• Design and manage evaluations and different assessments in compliance with LWF’s evaluation policy, from development of ToR, advising management on approval of final report, dissemination of evaluation/assessment findings and recommendations with intended audiences.
• Support the project teams and partners in extracting lessons learnt and good practices and documenting case studies which demonstrate qualitative and quantitative changes.
• Ensure effective and appropriate capacity building for LWF Ukraine and partner teams on skills and competencies necessary to deliver high quality PMER.
• Facilitate and act as resource person, and join if required in any external monitoring and evaluation missions.

Knowledge management

• Support to prepare and implement knowledge and learning capturing and dissemination strategy and to ensure that learning and knowledge of the project/ program is effectively captured and disseminated. Ensure gender, disability and child protection issues are mainstreamed in such strategies.
• Visit field periodically to work with field staff and partners to capture knowledge and prepare initial draft of the knowledge product as well as to support them in doing so.
• Coordinate with expert team within LWF for inputs in the drafted knowledge products and ensure that all inputs are incorporated in the final document.
• Coordinate for feature stories/human interest stories and best practices/innovations for communication and exchanging knowledge and experiences of projects intended to achieve.
• Work closely with the communication and IT teams to collect photographs/video clips from various ongoing functions of project required for knowledge products.
• Coordinate for dissemination plan and delivery of the knowledge products which includes uploading all outputs to LWF website/ Activity Info or SharePoints or any other officially approved appropriate dissemination techniques including online social media.
• Coordinate with other stakeholders (i.e. government, academia, INGOs, civil society organizations, LWF member churches, and research institutions) to share the projects’ knowledge as well as to encourage them on capturing and disseminating learning and knowledge related to LWF Ukraine’s programmatic areas.

Perform other tasks, assigned by the Supervisor and the Country Representative as per the need of the organization.

Supervisory responsibility: None

Education, expertise and skills required

• Relevant University Degree (Bachelor)
• A minimum of 3 years of relevant work experience, with a strong preference for experience from an International NGO and/or Humanitarian work
• Practical work experience in Planning, Monitoring, Evaluation and Reporting
• Strong computer skills in basic standardized software (Excel, Word, PDF, etc.), and experience of computerized M&E systems.
• Positive attitude and approach, which will help colleagues to overcome challenges
• Ability to work under minimal supervision, under pressure and on irregular working hours
• A demonstrated ability to multitask, meet deadlines and process information in support of changing program needs is necessary.
• An impeccable professional standard of ethics as well as the willingness and ability to enforce compliance within the LWF World Service and donor policies and procedures is essential

What we offer

• Highly competitive salary for the right applicant.
• Paid business trips and secondments.
• Good working conditions in an international environment.
• Opportunities for professional growth and self-development.
• Medical insurance for the position holder and his/her family.
• Remote work for necessary
• 24 days of annual leave.

How to apply: Please send your CV and a covering letter in English to Відправити резюме .  Subject line should contain “Monitoring and evaluation Officer”. Only short-listed candidates will be invited for interviews.