Асистент/-ка Проєкту / (Project Assistant) - Міжнародна організація з міграції (МОМ), Представництво в Україні
Open to Internal and External Candidates
Kindly note that all applications should be submitted through the IOM Global Career Site (View the external job posting). Applications submitted in any other manner will not be considered.
Position Title: Project Assistant
Duty Station: Poltava, Ukraine
Classification: General Service Staff, Grade G4
Type of Appointment: Fixed-Term, One Year with the possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 06 November 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Senior Programme Assistant in the MSDL Unit, the successful candidate will assist in implementation of IOM Ukraine’s economic recovery activities that focus, inter alia, on technical and vocational training, employment opportunities, and economic development.
Core Functions / Responsibilities:
- Assist in the overall efforts for implementation of the MSDL projects.
- Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Assist in logistical preparation, organization and facilitation of the programme events (working groups, steering committee and other stakeholders’ meetings, discussions, presentations, visits etc.) and taking notes at such events as required.
- Maintain communication with (potential) beneficiaries and representatives of the implementing partners and service providers as assigned.
- Draft official and unofficial correspondence in English and Ukrainian.
- Provide informal interpretation and written translation (English/Ukrainian, and vice versa) as necessary.
- Provide administrative and logistics support required for the successful implementation of project activities and project reporting.
- Draft required administrative documents for the activities under the Unit’s project.
- Provide support as necessary for project monitoring and evaluation.
- Undertake duty travel within Ukraine as required.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
- High school degree with at least four years of relevant professional experience;
or,
- Bachelor’s degree in Social Sciences, International Relations, Development Studies, Migration Studies, Economics or related fields from an accredited academic institution with at least 2 years of relevant professional experience.
Experience
- Experience in administrative and organizational work;
- Experience in coordination of project activities;
- Experience in working with migrants, displaced populations, veterans, and other vulnerable groups;
- Experience of work in economic recovery, livelihoods, and/or technical and vocational education is an advantage;
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
SKILLS
- Strong coordination skills;
- Strong communication and organizational skills;
- Critical thinking, research, and analytical skills;
- Knowledge of national labour market specifics is an advantage;
- Advanced usage of MS Office.
Languages
Fluency in English and Ukrainian is required.
The incumbent is expected to demonstrate the following values and competencies:
Values
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.
A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications ONLY through this link View the external job posting (Position number 12045) by 06 November 2024 the latest. Applications submitted in any other manner will not be considered.
Only shortlisted candidates will be contacted.
Posting period:
From 23.10.2024 to 06.11.2024
