Administrative Assistant (EcoSec) – Dnipro – 865198

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 100 countries and has some 18,000 staff worldwide. In 2014, the ICRC expanded its presence in Ukraine. Currently, we have over 900 team members working across the county in various professional fields.

About the job 

The ICRC Economic Security (EcoSec) Working Unit is seeking a highly capable Administrative Assistant to join our team in Dnipro. This role will mainly be responsible for providing administrative support and for EcoSec information management, either independently or under supervision. The EcoSec Administrative Assistant will act as a reference person for EcoSec data collection, analysis and reporting, written protocols, correspondence, databases, and standard tools.

Start date: March 2025

Your Tasks and Responsibilities

• Support implementation of projects and programmes
• Produce statistics and update data using specialized tools
• Independently draft and finalize correspondence, internal presentations, meeting minutes and other documents; share information among users
• Update the timeline, tables and charts, schedule, and other tools and ensure invoices are followed up on
• Prepare for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences
• Independently carry out complex secretarial tasks
• Assist with organizing seminars, training sessions and workshops; liaise with internal and external contacts and service providers related to their work and follow up on expenses
• Contribute to producing tools adapted to their unit’s needs
• Apply information-management instructions and ensure compliance with procedures, including in terms of user training (practices and tools) where needed
• Keep files up-to-date and ensure that records are managed properly

What we offer you

• A great team to work with and an organization where you have an impact
• Employment contract according to Ukrainian labor law with flexible working arrangements 
• Competitive salary between UAH 51,000 and 74,000 (gross) before taxation
• Medical insurance for you and your depending family members
• Comprehensive onboarding and learning opportunities
• 20 days of annual paid leave
• Convenient office location in the city center

The ICRC is an equal-opportunity employer that prioritizes staff safety and security. We are committed to diversity and inclusion within our workforce and encourage qualified female and male candidates of all backgrounds, including candidates with disabilities to apply for the position. We also value our employees' professional growth and offer a supportive and inclusive work environment. For more information, visit the website http://www.icrc.org/.

About you

To be successful as Administrative Assistant in the Economic Security Work Unit, you should possess the following qualifications and experiences and have the following characteristics:  

• Ukrainian citizenship or permanent residence permit in Ukraine
• High school diploma or equivalent training
• Five years of experience in a secretarial position
• Experience in an international humanitarian organization is an asset 
• Professional fluency both written and spoken in English and Ukrainian; other languages is an asset
• Computer skills, including Microsoft Office suite, SharePoint, and IBM Lotus Notes
• Self-motivated with a strong commitment to teamwork and humanitarian principles
• Flexible, enthusiastic, and willing to learn
• Ability to work independently, as well as effectively under supervision
• Ability to organize and prioritize multiple tasks
• Ability to work within a diverse team and establish and maintain good working relations in a multi-ethnic, multi-cultural, and multi-disciplinary environment

Interested? Yes? THEN APPLY!

Please submit your English CV, along with your motivation letter and salary expectations, to the attention of the ICRC People and Culture Team. Please label your CV with your first and last names (First Name LAST NAME). In addition, please complete the compulsory ICRC questionnaire. The questionnaire is available through the following link: https://forms.office.com/e/APw3dvQMHJ. (Click on the link or copy the link into your internet browser.)

Your application will be considered only once you have completed the ICRC questionnaire and uploaded your English CV.

Application deadline:  20 February 2025

Only candidates meeting the abovementioned criteria will be contacted to move forward in the recruitment process.

The ICRC reserves the right to re-issue the vacancy, cancel the recruitment process, offer a position at a lower grade, with an adjusted job description or different duration, or to recruit a candidate who matches the required profile before the deadline.