Logistics Officer

Johanniter International Assistance is a global INGO with operations in multiple countries, and expertise in the field of medical, health, livelihoods and emergency programming. Johanniter has been active in Ukraine since Russia started the full-scale war on 24 February 2022. We have since been implementing more than ten humanitarian projects through several local partners with coordination from HQ.

Job Description

The Job holder will manage and support the provision of logistical support to the programme in Ukraine while ensuring compliance to donor, organisational policies and procedures for effective programme delivery. H/She will be responsible for procurements, Logistics, asset management, warehouse and inventory management, filling and documentation as well as smooth running of the office/ guesthouses in close collaboration with the programme teams and Logistics Coordinator.

Key working relationships 

The person reports to: Logistics Coordinator.

The person manages: no direct management.

Key Responsibilities

Strategy and Vision

• Actively supports the values of Johanniter and shapes his/her work according to these values.

• contributes to the development and implementation of the global strategy of Johanniter International Assistance in his/her area of responsibility.

• supports the implementation of the country strategy in his/her area of responsibility in line with the global JIA strategy.

Leadership

• Actively lives the Johanniter’s leadership principles by fostering trust, embracing diversity, communicating openly, supporting wellbeing, and taking responsibility to contribute to a positive, inclusive, and adaptable work environment. This is reflected in the day-to-day activities in line with the Code of Conduct and related policies to achieve our goals.

Operations and Logistics management

• Implements logistics functions in accordance to Johanniter and donor guidelines while ensuring strict adherence by programme and support staff;

• engages with programme staff to provide timely delivery of logistics support to programmes;

• while ensuring completeness, accuracy, and regular follow up in collaboration with programme and finance department;

• executes purchasing functions for goods, services and works of the right quality in the right quantities at the right price delivered to the right place at the right time;

• ensures that all procurement orders for goods, works and services are delivered, verified, clearly documented and maintain an up to date procurement tracker;

• maintains accurate filing systems, with documented and supported records of logistics transactions for audit purposes both manually and electronically, and contribute into the monthly logistics reports in accordance to Johanniter policies and procedures;

• documents allocation of assets and ensures that they are tracked, labelled, operated in the most cost efficient manner, and maintained appropriately;

• ensures proper record keeping, storage and issuing of inventory, physical inventory checks, storage conditions, security and facility maintenance;

• implements appropriate warehouse processes, procedures and solutions, ensuring a solid internal control system is in place for accurate, up-to-date warehouse records, documents and files, which includes copies of Store Request Forms (SRF), Purchase Orders (POs), Core pipeline requests, waybills, Goods Received Notes, packing lists, etc. are kept accordingly. Warehouse records should accurately reflect actual inventory, receipts, goods returned, withdrawals and impaired goods and losses;

• in coordination with the Logistics Coordinator, conduct periodic warehouse physical inspections to ensure accuracy of inventory counts, identify impairments, and take corrective actions in the case of discrepancies and/or stock deterioration;

• perform any other duties and task as maybe assigned by the Logistics Coordinator.

Person Specification:

Professional Qualification and Experience:

• relevant qualification preferably a diploma in Logistics/Supply Chain Management or Business Management or a related field from a recognized University.

• Relevant 2 years of experience in a similar position with INGOs / Companies in Ukraine.

• Solid knowledge of supply chain aspects.

• Good knowledge and understanding of procurement and logistics procedures.

• experience working in a busy logistics department within an INGO.

Skills:

• Remains productive when under pressure;

• Demonstrates a systematic and efficient approach to work;

• Works collaboratively with team members to achieve results, and meet the deadlines;

• Relates and works well with people of different cultures, gender and backgrounds;

• Good communication skills;

• Good command on MS office programs (Word, Excel, Power Point, etc…,.;

• Team player;

• Strong working knowledge of English (spoken and written) in addition to the Ukrainian language.

Availability 

Incorporation date: ASAP.

9 months renewable.

Benefits

• Health insurance;

• Office in center metro Ukrainian Heroes(3 minutes) or Teatralna(8 minutеs);

• Official employment;

• Competitive salary and benefits;

• Opportunity to contribute to humanitarian work; 

• Travel reimbursements and per diem from  office to areas of implementation;

• Interviews done on rolling basis and can be finalized prior to the closing date;

• Salary payment 2 times a month;

• Salary will be according to Johanniter salary grid;

• Flexible working hours.