Ex-ante Verification Officer

The Ex-ante Verification Officer will report functionally to the Head of Mission in the development and implementation of administrative and financial policies and will report administratively to the Chief of Staff. As part of the Financial Controls Office, the Ex-ante Verification Officer contribute to the efficient and effective running of the ex-ante audit tasks.

Duties and Responsibilities

The Ex-ante Verification Officer will be required, in accordance with the EUAM Ukraine Mandate, Code of Conduct and the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, Serving in Ukraine, to perform the following tasks:

• Perform, in coordination with the Mission Support Department, ex-ante checks;
• Verify operational and financial aspects of each transaction;
• Control that each expense is in line with criteria of eligibility as well as the applicable EU rules and regulations;
• Provide financial data to the Head of Mission Support Department in relation to budget utilization;
• Control that each requisite is in line with the Mission Financing Agreement and the regulatory framework (Financial Regulation, Mission Guide, Vademecum, and other applicable regulations);
• Check and confirm, prior to the initial launch of tender procedure and before the signature of contracts, that the relevant EU procurement rules are duly respected;
• Verify the reconciliation of Mission’s financial records, and assets records on monthly basis, following the relevant reports submission by Finance, Logistics and Transport Division, and Project Cell; 
• Translate verification related documents from local languages to English and vice versa;
• Handle information with confidentiality and discretion;
• Perform any other related tasks as requested by the Line Manager or Authorizing or Sub-Authorizing Officer for control related aspects.

Qualifications and experience

Eligibility criteria:

• Enjoy full civil rights and have no criminal records; 
• Citizenship of Ukraine and/or holding permanent resident and work permits according to Ukrainian laws;
• Successful completion of a full course of university studies attested by a degree in Audit, Economics, Finance, Accounting or banking and Insurance or a closely related field of study (Master’s or Specialist degree is a requirement);
• After having obtained the university degree, at least seven (7) years of relevant and proven full-time professional experience in the private and/or public sector in Audit, or Project Management or accountancy and/or book-keeping.

Essential criteria:

• Be physically fit to perform the duties relating to the post;
• Excellent communication skills of English and Ukrainian;
• Very good knowledge and experience of Office applications and budget, accounting or Human Resources software’s;
• Experience in positions requiring analytical and organizational skills, with a service- and project-oriented approach;
• Excellent experience of using data for preparing reports.

Additional advantageous assets:

• Experience of working in an intercultural environment, with respect of diversity;
• Professional experience in an EU and/or International environment;  
• Knowledge of EU Financial Regulation and Implementing Rules.

Personality assets:

• Have strong sense of initiative, responsibility and autonomy; 
• To focus on priorities, to monitor and evaluate procedures and processes;
• To deliver work on time and to agreed standards, even under pressure;
• To build productive and cooperative working relationships with other staff members.

 to apply fill in application form https://www.euam-ukraine.eu/our-mission/vacancies/