Finance associate

ORGANIZATIONAL OVERVIEW 

FHI 360 is a US-based NGO dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions.   FHI 360’s Crisis Response team is responding to the humanitarian emergency with the 16-month Ukraine Humanitarian Assistance Response Program (UHARP), providing integrated health and protection programming focused on decreasing morbidity and mortality among the conflict-affected population.  For more details, visit our website: www.fhi360.org.

POSITION OVERVIEW  

The Finance Associate will support the finance team in accounting and financial duties. Works to assure accuracy and compliance with internal and external regulations. Selects and applies established procedures appropriately. Updates supervisor on the status of projects as required. 

The Finance Associate is guided in his/her work by this job description, standard operating procedures (SOP), and the current regulations of the FHI 360 branch in Ukraine.

KEY RESPONSIBILITIES AND DELIVERABLES

• Assists in monitoring monthly expenditures for projects
• Prepare payment packages and ensure that they are compliant with FHI360 Ukraine policies and procedures, including Finance, HR, and Procurement before submitting for review and approval of Senior Finance staff.
• Complete finance journals for petty cash transactions.
• Make entries in accountancy system GFAS and prepare batches for further review and approval of Senior Finance staff.
• Ensure that all transactions are booked daily into the accountancy system GFAS in accordance with guidelines. 
• Process and track invoices and vendor information for accuracy and completeness.
• Maintain accounting and finance trackers (payment tracker, lease tracker, travel advance tracker etc).
• Track outstanding project related advances to ensure everything is cleared within the deadline established in Ukraine Finance manual. Report any delays in clearance to Senior Finance staff.  
• Ensure that proper authorization has been obtained before any payment takes place.
• Ensure that all vouchers are properly coded in GFAS (project no., budget line, and G/L account), stamped and filed. 
• Maintain a proper and transparent filling system of all documents related to finance. Ensure that all scanned files are of quality and in a readable format. 
• Performs clerical activities to support the department; supports Senior Finance officer in daily duties upon need.
• Flag any concerns on financial reporting to the Senior Finance officer and Associate Director, Finance.

DESIRED QUALIFICATIONS

• University degree in Finance, Accounting, or a similar subject area 
• Minimum 3 years of accounting or finance experience.
• Vocational or specialized training desired.
• Prior work experience in a non-governmental organization (NGO) is desirable but not required. 
• Strong knowledge of concepts, practices, and procedures with Generally Accepted Accounting Principles (GAAP), budgeting and fiscal control theories and practices.
• Working knowledge of general office practices and administrative procedures.
• Fluency in Ukrainian and proficient in the English language 

Please email your CV and cover letter to  Відправити резюме   with ‘Finance associate in the subject line. Applications will only be accepted in English.

Candidates with disabilities are encouraged to apply