Information Management Assistant

Organization

iMMAP Inc. is an international non-profit organisation that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP Inc.’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.

Background

GENERAL 

The following deliveries are expected from the position:  

1. Facilitate mobile data collection, form development, and data management. 
2. Generate statistical reports, graphs, and maps and follow up on cluster-specific trends. 
3. Support Information Management Team Lead with Data processing and analysis.  
4. Perform any other information management duties as assigned by management. 

KEY RELATIONSHIPS 

Reports to the Project Manager 

Presentation

Additionally, the IM Assistant is tasked to improve the accuracy of the data held by iMMAP Inc. and to improve and effectiveness the distribution of materials.

The IM Assistant will support all goals and strategies of the iMMAP Inc. programme in its work with partners, international partners and applicable donor agencies.

The IM Assistant will develop and maintain constant and good contacts with humanitarian partners.

• Operational
• The IMA will proactively gather information from implementing partners, government authorities which may be of use to the sector for informing decisions;
• The IMA will support identified gaps in current implementing partner participants and will engage with NGOs, humanitarian and development organisations to restore renew or join participation in data sharing or IM support.
• The IMA will support coordination with implementing partners including national stakeholders.
• The IMA will support with development of standard formats and adapting it to Ukrainian context and translating as per requirement.
• The IMA will facilitate mobile data collection, form development and data management.
• The IMA will support new and ongoing assessments.
• Map assistance coverage in specified area, analyse and report the potential gaps and verification.
• Support production of various informative products.
• Record, document and share coordination meeting minutes.
• Maintain data bases, provide data entry if required.
• The IMA will facilitate capacity building and workshops for national and international stakeholders.
• Undertake other duties as requested by the line manager.

• Representation
• The IMA will attend periodic information management meetings with the iMMAP Inc. IM team and country director to share updates on ongoing IM products and activities and promote good practices in the organisation.
• The IMO will provide specific, sometimes dedicated, support to other partners, when required.

Requirements

REQUIRED: 

• University degree (Bachelor’s degree or higher) in Information Science, Geographical Information Systems, Computer Science or other relevant field. 
• Minimum three (3) years of work experience in the field of Information Management is essential;  
• Experience in data processing and analysis, creation of reports; 
• Excellent command of Office suite applications (Word, Excel, Access, PowerPoint).  
• Ability to work in English.

 DESIRED:  

• Relevant experience in working with a UN agency or another humanitarian agency is desirable;  
• Minimum six (6) years of work experience in the field of Information Management is desirable;  
• Experience in the area of emergency preparedness, crisis/emergency relief management, humanitarian/development environment, field coordination is an asset;  
• Excellent inter-personal and general communication skills;  
• A strong service orientation;  
• Ability to work with minimum supervision in a multi-cultural environment.  
• Experience in the use of software, such as ArcGIS, Adobe Illustrator; 
• Experience in Mine Action field. 

 WORKING CONDITIONS  

• Willingness to work extended hours beyond the normal office hours. 

• Programmes
• GIS systems
• Excel, Access, Word (MS Office)

If you are interested in the position, please apply through our career portal:

https://careers.immap.org/jobs/1241

Guiding Principles

Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP Inc.’s policies, procedures, and values at all times and in all Countries.

iMMAP Inc. has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.

iMMAP Inc. is an Equal Opportunity Employer regardless of background.