Фахівець/-чиня з прозорості та відповідності (Compliance officer)

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 43 країнах.

The Transparency and Compliance Officer contributes to (i) controlling, on a risk-based audit approach, the implementation of ACTED’s processes in compliance with ACTED’s guidelines, specific donor guidelines, best practices and national regulations in the relevant country; (ii) developing & actively contributing to action plans agreed with country coordination in order to mitigate the identified risks, and to cope with priorities, budget constraints and organizational context. 

S/He provides technical support and capacity building to the Area FLATS staff to implement the action plan and address the issues. 

S/He also provides technical support for donor external audits and due diligences preparation and follow-up. 

S/He should comply and ensure compliance to the audit code of conduct. 

OBJECTIVES:

1. Internal audit function: contribute to (i) controlling, on a risk-based audit approach, the implementation of ACTED’s processes at the capital, area and implementing partner level, in compliance with ACTED’s guidelines, specific donor guidelines, best practices and national in the relevant country and (ii) developing and participating to action plans agreed with the Area  Risk and Compliance Manager (in any) or country coordination; 

2. Participate to donor external audits and due diligences preparation and follow-up; 

3. Training, lessons learnt and best practices: provide training sessions to reinforce the compliance level of country teams and implementing partners, propose improvement to ACTED’s current procedures, based on lessons learnt and best practices; 

4. Deputy Transparency Compliance Management: Actively promote ACTED’s anti-wrongdoing policies and code of conduct within ACTED’s offices; 

5. Facilitate internal coordination and communication and mentor Country/ Area Risk and Compliance Intern (if any) and the National Compliance Team. 

DUTIES & RESPONSABILITIES

1. Internal Audit function:

1.1. Lead the design and implementation of a national internal audit plan and conduct internal audit missions through a risk management approach 

a) Audit Plan: participate to the implementation and the update of the country audit plan (including IP Due diligences); 

b) Conduct country Internal audit missions: conduct country/area audit missions according to the Country/ Area Audit Plan and the ACTED internal audit methodology; 

c) Review the country/area internal audit missions conducted by the area / country audit and compliance team before Coordination approval; 

d) Conduct Implementing Partners due diligences, participate to the mitigation plan follow-up; 

e) Suggest measures for mitigating such risks to the Country management team, discuss the main findings and recommendations during the mission; draft an action plan (AUD-04B) to be discussed during the debriefing session; 

f) Audit report: send the audit reports (AUD-04A) to the to the Country Risk and Compliance Manager for review before regional and/or HQ approval; 

g) Ensure the recommendation follow-up and actively participate in their implementation. 

1.2. Implementation of the ACTED standard guidelines and FLAT System at the capital, area and partner’s levels: contribute to: 

a) Control the monthly flow of documentation from the Areas and Partners to the Capital office; Review documentation compliance level on a random basis; 

b) Filing and checking all project related financial, logistics, administrative, HR, and program information (including documentation from the areas and the partners) in the designated project Compliance FLATS folder on a monthly basis (FLA 01 and FLA 03); 

c) Support the Compliance Team in identifying the compliance issues by filling the compliance checklists (FLA 02); 

d) The follow-up of the action plan (AUD 04B); 

e) Draft the Monthly Compliance Report (FLA 04) and the Audit TITANIC and send it to HQ. 

1.3. When required, contribute to controlling the compliance with country rules and regulations. 

Upon request of the Deputy Transparency and Compliance Manager or : 

a) Support in litigation cases (staff, suppliers, etc.) and 

b) Support National and local legislation follow-up (tax exemption, social security, labour law etc.); 

c) Tax/VAT exemption follow-up: control the ACTED compliance with tax laws and that tax/VAT exemptions are requested in a timely manner. 

1.4. Provide support to mitigate the high risks identified 

Provide technical support to the Finance, Logistics, Admin, Audit and Programme departments and participate to the action plan implementation to mitigate the risks identified in 1.1, 1.2 and 1.3 upon request, the Country Director and / or the HQ Audit, Legal and Transparency Director. 

2. External audit: contribute to the external audit and the due diligences preparation and follow up 

a) Participate to the preparation of external audits and due diligences in close collaboration with the HQ Audit Department, the Finance Manager and the Country Director; 

b) Draft of the External Audit preparation (AUD-01) and update the Project, FLAT & External Audit Follow-up (AUD-00); 

c) Contribute to train the implementing partners / country/area staff to the external audit preparation; 

d) Contribute, in line with the Deputy Transparency and Compliance Manager and managing external audit preparation related to Implementing Partners expenses. 

e) Contribute, in close relation with Deputy Transparency and Compliance Manager, to facilitate and coordinate the audit, organize the kick off and close out meetings of each external audit; 

f) Contribute to draft ACTED Management responses to the audit report, to be reviewed by the Deputy Transparency and Compliance Manager and approved by Country Finance Manager and the Country Transparency and Compliance Manager and Country Director first and then by the HQ Audit Department. Follow-up the reception of the signed audit report; 

g) Contribute to ensure (i) the update of the External Audit Recommendations follow up (AUD-02) and (ii) the implementation of the recommendations from external audits; 

h) When relevant to a project or mission registration, provide technical support to select external audit companies. 

3. Training sessions / lessons learn / best practices 

3.1. Capacity building and Training 

a) Provide practical training on specific areas of ACTED procedures; 

b) Mentor Compliance staff in the country. 

3.2. Lessons learnt 

a) Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff; 

b) Participate in kick-off /closure meetings to share lesson learnt from previous audit and highlight donor guidelines. 

3.3. Process improvement 

a) Reinforce current procedures and the quality of ACTED internal control, based on international best practices, donors’ requirements and results of internal & external audits; 

b) Upon request from the Audit Director, participate to the drafting of specific policies. 

4. Transparency 

a) Participate in minimizing risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct and associated anti-wrongdoing policies; 

b) Upon request of the Deputy Transparency and compliance manager Country Director and/or the Audit Director, participate in Fraud cases investigations; 

c) Upon request of the Country Risk and Compliance Manager if any or the Country Director, update the Fraud Register (FRA-04) 

d) Actively promote ACTED’s anti-fraud, whistleblowing, complaints and other anti-wrongdoing policies within all ACTED offices in country. 

5. Other 

a) Provide regular and timely updates on progress and challenges to coordination and other team members; 

b) Warn the Deputy Transparency and Compliance Manager   and HQ in case some major problems arise with a potential financial or reputational impact on the mission. 

с ) Conduct partner analysis and due diligence processes to ensure compliance with ACTED’s standards and policies.

c) Perform any other related activities as assigned by immediate supervisor. 

KEY PERFORMANCE INDICATORS 

- % of Audit Titanic submitted on time and well completed 

- % of ongoing projects in the country with a FLAT Folder 

- Number of internal audits conducted 

- Timely submission of internal and external audit reports 

- % of internal audit recommendations implemented at the country level 

- % of successful Due Diligences and external audits 

- % of implemented external audit recommendations 

- % Audit staff / IPs in the country provided with internal/external training during past 1 year 

- Number of alert and action plans developed by the Audit department to improve system, process and practices 

- Lessons learnt and best practices recorded in the Lessons Learnt and Best Practices document according to ACTED’s standard learning procedures in a consolidated document and updated in regular and timely manner 

Qualifications:

• Degree in Economics, Finance, Accounting, Legal (in process. Bachelor's and higher will be a plus);
• 1+ years of relevant work experience 
• Familiarity with MS Office (especially Word, Excel, and PowerPoint);
• Good knowledge of English
• Ability to state complex issues simply 
• Problem solving and critical thinking skills;
• Strong skills in analysis and logic;
• Strong communication skills, both written and verbal;
• Effective relationship-building skills;
• Strong commitment to personal learning and development.
• Desire to work as a part of a team and develop in finance  and audit 
• Readiness to work full-time.

Увага! Згідно чинного законодавства, при працевлаштуванні військовозобов'язані громадяни України зобов'язані надати військово-облікові документи та оновити свої військово-облікові дані.
Attention! Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

Ми пропонуємо

• Офіційне працевлаштування;
• Регулярний перегляд зарплат;
• 28 календарних днів відпустки на рік;
• Дружня мультикультурна команда;
• Кар'єрний ріст;
• Медичне страхування після випробувального терміну (3 місяці).

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