Human Resources Assistant / Асистент/ка відділу по роботі з персоналом в програму USAID FCDO

DAI is seeking highly qualified candidates to occupy the full-time Human Resources Assistant to work on the recently awarded Promoting Integrity in the Public Sector Activity (Pro-Integrity), a $90 million, multiyear contract funded by USAID.

Project Background

The purpose of the Promoting Integrity in the Public Sector Activity (Pro-Integrity) is to reduce corruption incidence and risks to build back a better Ukraine. The Pro-Integrity Activity (also referred heretofore as the Activity) will work to achieve this purpose by addressing three independent objectives:

• Strengthen national level anti-corruption institutional capacity to advance corruption prevention, detection, and deterrence;
• Strengthen anti-corruption compliance and control in local governance;
• Advance transparency and accountability in resilience, recovery, and reconstruction efforts.

The Pro-Integrity Activity will pursue a problem-driven approach addressing the root causes through targeted objectives aligned with mission and U.S. government strategy. 

Position Description

The HR Assistant is a key member of the HR team and plays a pivotal role in assuring adherence to HR policies and regulations and updating reporting systems and HR-related documents. The HR Assistant assures adherence to HR policies, and regulations and updating reporting systems and HR trackers including uploading HR-related documents. The HR Assistant is based in Kyiv and reports to the HR Manager.

 Key Duties & Responsibilities

• Assist the Human Resource Manager, Coordinator, Specialist with administrative tasks, including maintenance of paper personnel filing system, coordinating with GDIP preparation of Employment confirmation letters upon employees’ requests.
• Coordinate with Security Manager on keeping updating security records / roll call or phone tree
• Maintain records of employees’ conscripts in compliance with the new Law on Mobilization. Sending out mail to the Military Conscription Centers about reservation status of PI employees.
• Assist in ensuring smooth logistics and HR event organization upon request.
• Keeping all HR trackers updated 
• Assisting HR Specialist in creating payment requests for consultants and embedded experts
• Keep records of performance appraisal process on an annual basis during the entire cycle, sends reminder emails to employees and line managers.
• Monitor and arrange annual obligatory training, including, but not limited to: Ethics and Compliance, Safety training, Digital Safety, etc. 
• Coordinate payments requests for approved trainings for personnel.
• Coordinate a Performance Appraisal process for new hires after the probation period (90 days review)
• Send welcome emails to newcomers with the set of documents
• Support HR Coordinator with reference check process
• Any other activities assigned by HR Manager, Coordinator, Specialist, Operations Director, COP, or DCOP.

 Qualifications

• A bachelor’s degree in a relevant study, such as business administration or human resources management.
• A minimum of one (1) year of relevant professional experience, including experience in human resources management and recruiting is required
• Prior experience in administration, human resources management, and/or operations for a USAID- or other international donor-funded development project strongly preferred.
• Strong interpersonal communication and collaborative teamworking skills. 
• Full proficiency in Microsoft applications, ERP systems, and proven spreadsheet experience is required
• Ability to multi-task and prioritize tasks. 
• Fluency in Ukrainian with excellent oral and written communications skills required; professional proficiency reading, writing, and speaking English strongly preferred.

Only shortlisted candidates will be contacted. Please include “Recruitment Specialist, Ukraine Operations Office” in the subject line. Interviews will be conducted on a rolling basis.

 Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work.  DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.

DAI Organization and Values

DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.

DAI is an equal opportunity/affirmative action employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.