Admin/HR Officer / Фахівець з адміністративних питань та управління персоналом

HEKS/EPER Ukraine - це міжнародна гуманітарна організація, яка працює в Україні з метою підтримки вразливих груп населення. Ми шукаємо кандидата на позицію Admin/HR Officer / Фахівець з адміністративних питань та управління персоналом у нашому офісі в Миколаєві, Миколаївська область.

Задачі:

- Організація та ведення документообігу з питань управління персоналом 

- Підтримка в проведенні рекрутингу та відбору персоналу 

- Участь у плануванні та організації тренінгів для співробітників 

- Забезпечення адміністративної підтримки офісу 

Вимоги:

- Вища освіта в галузі управління персоналом, психології або суміжній галузі 

- Досвід роботи на аналогічній позиції від 2 років 

- Глибокі знання трудового законодавства України 

- Відмінні комп'ютерні навички

- Англійська не нижче B1/B2

Пропонуємо:

- Соціальний пакет та конкурентна заробітна плата

- Медичне страхування

- Можливість професійного зростання та розвитку 

- Робота в дружньому колективі професіоналів

Якщо ви відчуваєте себе готовими долучитися до нашої команди та допомагати у покращенні умов життя людей, надсилайте своє резюме і мотиваційний лист у відгуки. Не втрачайте шанс стати частиною важливої місії допомоги тим, хто цього потребує!

In close coordination with Admin/HR Manager, the Admin/HR Officer ensures personnel accounting in accordance with HEKS/EPER policies and procedures as well as the Ukrainian Labor Code, including procedures for hiring, adapting employees, staff orientation, maintaining and processing annual leave schedules and other. He/she is also supporting his/her line manager (Direct and Technical) on tasks related to administration, primarily making sure all the premises of HEKS/EPER in the region are paid on time and according to all procedures and internal regulations as well as legislatives for this sector.

Main responsibilities and tasks:

• Ensure the compliance of personnel management processes in accordance with the policies of the Fund and labor legislation.
• Complies with labor discipline, labor protection and safety rules, fire-prevention requirements, industrial sanitation and labor hygiene rules, Safety, and Environmental regulations and guidelines. 

Admin:

• Follow up on renting apartments for international staff following the process in coordination with Admin Manager and FOM. 
• Follow up on managing the office supplies and offices cleaners. 
• Assist in organization of HR events in compliance with organizational procedures.
• Coordinate with Country Office team when needed regarding the transportation and accommodation of area visitors. 

HR:

• Coordinate employment procedures with the Admin/HR Manager for a new hire, manage the collection and accounting of employment documentation.
• When needed, make pre-selection of the candidates for designated vacancies and provide proposals to the management for further decision-making. In coordination with the mission recruiters. 
• Follow up on the onboarding process of the new employees, and make sure all records are archived according to HEKS SOPs. 
• Support with the contracting process of new employees in coordination with Country Office. 
• Make sure that all new employees sign all the necessary documents and policies. 
• Update Trackers on weekly basis. 

Technical competences

• Participates in the development of instructions, policies and procedures for personnel management

Project Strategy and planning

• Organizes staff training, training and advanced training, and keeps track of training.

Database:

• Maintain databases of all employees working in the field and update the database regularly with adequate tools.  
• Safe storage and confidentiality of documents and materials provided by the Employer. 

Coordination:

• By request, actively participate in coordination meetings, keep track of minutes of the meetings and promote coordination among the teams. 

Representation: 

• Represent HEKS/EPER in outside meetings as needed (discussions with property owners, etc)

Reporting and quality control: 

• Reports directly to the Field Operations Manager while receiving technical guidance and instructions from Admin/HR Manager. 
• Make sure all weekly, monthly, annual and other reports are sent on time. 

Others

• Promotes and takes an active part in quality improvement processes.

Job requirements:

• Bachelor's degree, preferably in administration  
• Experience with or understanding of International Humanitarian Financial Reporting Standards. 
• Previous experience of working with an NGO is a plus.
• At least 2 years’ experience in a similar position. 

Knowledge:

• Knowledge of labor discipline, labor protection and safety rules, fire-prevention requirements, industrial sanitation and labor hygiene rules.
• Advanced knowledge of accounting systems (1C, M.E.Doc), PC skills, Microsoft Office tools (Word, PowerPoint, Excel, Access), Internet. Knowledge of SAGA is a plus. 
• Knowledge of finance/accounting/tax law. 
• Knowledge and understanding of legislative and regulatory acts, methodological materials on personnel management, labor legislation.
• Knowledge of the modern methods of personnel evaluation.
• Knowledge of the procedure for registration, maintenance and storage of documentation related to personnel and their movement.

Skills: 

• Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills.  
• Ability to create and maintain a personnel database.
• Understanding of the formation of basic management reports. 
• Organized, teamwork, communication skills, analytical skills, time management
• MS Office, Internet user

Languages:

• Native Ukrainian language
• English level В1/В2

HEKS/EPER offers : official employment, competitive and decent salary, social package in accordance with the Labor Code, equipped workplace, medical insurance etc.